Key Responsibilities
Maintain and manage all project and company documentation.
Control document numbering, filing, versioning, and revision history.
Receive, review, register, and distribute incoming and outgoing documents.
Ensure documents comply with company standards and quality procedures.
Maintain document registers, transmittals, and tracking logs.
Coordinate with engineering, procurement, quality, project, and client teams for document submission and approvals.
Archive completed project documents and maintain secure document storage.
Monitor document status and ensure timely submission of deliverables.
Maintain confidentiality and data security of sensitive documents.
Support internal, external, and ISO audits by providing required documentation.
Prepare periodic document control reports and MIS.
Train team members on document control procedures when required.
Additional Responsibilities (Senior Executive)
Lead document control activities across multiple projects.
Develop and improve document control processes and SOPs.
Supervise and mentor junior document controllers.
Ensure compliance with ISO 9001 and project documentation standards.
Coordinate with clients and consultants for document approvals and closeouts.
Required Skills
Document Control
Document Management System (DMS)
Version Control
Document Numbering
Records Management
Electronic Document Management (EDMS)
Document Review & Tracking
ISO Documentation
Quality Documentation
Project Documentation
Microsoft Office (Excel, Word, PowerPoint)
SharePoint
ERP/SAP (Preferred)
Communication Skills
Time Management
Attention to Detail
Organizational Skills.