The Bid Coordinator will be responsible for managing the end-to-end tender and bid submission process, ensuring timely, accurate, and compliant submissions for RFPs, RFQs, and government/private tenders. The role requires coordination with sales, technical, finance, OEMs, and management teams to maximize bid success rates.

Key Responsibilities

Tender Identification & Analysis
Monitor tender portals such as GeM, CPPP, and other e-procurement platforms.
Identify relevant business prospects and maintain a tender pipeline.
Review tender eligibility criteria, scope, and submission requirements.
Support bid/no-bid decision-making.

Bid Management & Coordination
Coordinate with Sales, Presales, Technical, Finance, and OEM teams for bid preparation.
Create and manage bid schedules to ensure timely submissions.
Track bid milestones, deadlines, and compliance requirements.

Documentation & Compliance
Prepare and compile technical and commercial bid documents.
Ensure all annexures, declarations, certifications, and supporting documents are complete.




Verify compliance with tender terms and conditions.
Maintain an organized repository of company documents and credentials.

Commercial & Pricing Support
Coordinate pricing requests with OEMs and distributors.
Assist in preparing commercial proposals and cost sheets.
Ensure all pricing approvals are obtained before submission.

Tender Submission
Manage online bid submissions on tender portals.
Coordinate physical submission of bids where required.
Ensure bids are submitted before deadlines and maintain submission records.

Pre-Bid & Post-Bid Activities
Participate in pre-bid meetings and prepare clarification requests.
Track corrigendums and amendments issued by customers.
Support evaluation processes and customer follow-ups after submission.

MIS & Reporting
Maintain bid trackers and tender databases.
Prepare weekly and monthly reports on tender activities.
Track bid success rates, pending submissions, and awarded contracts.

📌 Executive Bid Management Mumbai
🏢 Network Techlab (India
📍 Mumbai