Principal Activities

EXECUTIVE &
STRATEGIC SUPPORT
Act as a trusted support partner to the General Manager, ensuring smooth day-to-day operations.
Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.
Coordinate schedules, leadership meetings, and strategic events for the Executive and his team.
Handle highly sensitive information, documents, and communications with absolute confidentiality and discretion.
Create, design, and review quality presentations, reports, and leadership communications aligned with business objectives.
Support the planning and execution of executive-led strategic initiatives and projects by coordinating cross-functional and external stakeholders, managing timelines, dependencies, risks, and deliverables to ensure successful completion.
Ensure all leadership materials are explicit, consistent, and professionally presented.
Develop and manage dashboards or trackers for MD-led initiatives, travel spend, vendor performance, and key action items.

ADMINISTRATIVE

Visitor &
Guest Management
Manage end-to-end visitor and guest support, ensuring a seamless and professional experience.
Coordinate guest agendas, meeting schedules, welcome arrangements,



and local transportation (car, hotel, and transfers) in Mumbai.

Travel, Logistics &
Vendor Management
Lead vendor management for travel and logistics partners, including contract negotiations, renewals, service agreements, and performance evaluation.
Continuously review and improve travel, and coordination processes to enhance efficiency and effectiveness.

Others
Manage day-to-day office operations
Ordering office supplies and managing inventory
Submitting Vendor Invoices for clearance, coordinating with vendors, suppliers, and the finance department regarding billing queries.

Not In Scope
Compliance Required Areas
Regulatory Responsibilities
Health and Safety Responsibilities

Requirements

CANDIDATE REQUIREMENTS

Knowledge Skills &
Abilities
Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)
Professional communication skills
Strong organizational skills
Must be able to work in a rapid-paced setting

Education &
Experience
Graduation
Minimum of 5 years’ experience in an Executive Assistant role supporting Senior Leadership.
Associate degree preferred

📌 Executive Assistant & Admin Mumbai (India)
🏢 CIRCOR International
📍 India