Key Responsibilities

Front Desk & Visitor Management:
Welcome visitors professionally, understand the purpose of their visit clearly, and guide them accordingly.
Allow meetings with the Director only for visitors approved by the Director; politely manage walk-ins without appointments.
Stay attentive to every visitor from arrival to exit ensure they are attended, seated, and their work is completed.
Handle courier staff — incoming and outgoing couriers, records, and follow-ups.
Coordinate with external service agencies (AC servicing, PC/IT support, RO servicing, etc.) — supervise their visit from entry to completion of work.
Manage the front desk phone — answer, screen, and transfer calls.
Maintain visitor register and gate-pass records.

Office Administration:
Manage day-to-day office administration, vendor coordination, and facility-related tasks.
Coordinate between internal departments (Finance, HR, Procurement) for smooth workflow.
Maintain records,



filing systems, and documentation (physical and digital).
Handle scheduling, correspondence, and follow-ups with internal and external stakeholders.
Support onboarding logistics, travel arrangements, and office supply management.

Candidate Requirements:
1 to 3 years of experience working in a company's corporate office. Experience at a company's reception is strongly preferred.
Candidates from the banking sector are welcome — even without reception experience — if they have positive communication skills and are willing to work at the front desk.
Effective communicator — able to talk confidently and clearly with visitors, vendors, and staff. Fluent English is not mandatory; clarity and confidence matter more.
Smart, presentable, reliable about work, and disciplined.

📌 Receptionist Ahmedabad (India)
🏢 Zealmax Innovations
📍 India