Role & responsibilities

Shipping Instructions (SI) Filing
Prepare and submit Shipping Instructions to shipping lines within deadlines.
Verify shipper/consignee details, cargo description, HS codes, and compliance requirements.
Follow up for SI confirmation, corrections, and final approval.
Bill of Lading (BL) Issuance
Coordinate with shipping lines for Draft BL preparation.
Review draft BL for accuracy and communicate corrections.
Ensure Final BL issuance and share with customers/internal teams.
Maintain BL records for audit and compliance.
Shipping Line Coordination
Act as the primary contact for all shipping line communication.
Monitor vessel schedules, cutoffs, and sailing updates.
Vessel Tracking
Track vessel ETD/ETA, transshipment status, and movement updates.
Communicate delays, rollovers, or schedule changes to internal teams and customers.
Maintain visibility of cargo movement from gatein to final discharge.

Record Maintenance & DSR (Daily Status Report)
Maintain accurate records of bookings, SI, MBL, HBL, and vessel schedules.
Prepare and update Daily Status Reports for all active shipments.
Share DSR with management, sales, and operations teams for planning.




Ensure data accuracy through regular reconciliation with shipping line updates.
Issuing HBL (House Bill of Lading)
Prepare HBL based on final shipping instructions from customers in through system.
Verify all details (shipper, consignee, notify, cargo description, freight terms).
Coordinate with internal teams for approval and release of HBL.
Share HBL with customers after verification and payment clearance (if applicable)

Preferred candidate profile
Bachelors degree in Logistics, Supply Chain, Commerce, or related field.
14 years of experience in export documentation or freight forwarding.
Solid knowledge of SI, BL, HBL, container booking, vessel tracking, and INCOTERMS.
Experience using shipping line portals (Maersk, MSC, CMACGM, HapagLloyd, etc.).
Excellent communication, coordination, and followup skills.
High attention to detail and ability to work under tight deadlines.

Preferred Attributes
Experience in freight forwarding or export operations.
Understanding of customs procedures and export compliance.
Ability to multitask and manage highvolume documentation.

Package- 3.5 to 4 L/p.a (Basic 25K + OT per month)

This role is Teamlease payroll

📌 Shipping Documentation Executive Pune
🏢 TeamLease
📍 Pune