Venue Sourcing Meeting Coordinator

Experience: Not Available to Not Available years

Location: India

Skills: MS Office, MS Excel, MS Word, MS PowerPoint, procurement systems, venue management systems

What You'll Do
Venue & Supplier Support
Assist in maintaining venue databases and supplier contacts, support venue communication regarding pricing, availability, and service level agreements, and help coordinate venue site visits and inspections

RFP & Sourcing Documentation
Help prepare venue Requests for Proposals (RFPs), organize sourcing documentation and contracts, compile venue specifications and requirements, and support timely proposal review and coordination

Data Management & Reporting
Compile venue sourcing data and performance metrics, assist in preparing venue performance reports, track sourcing timelines and deliverables, and help identify process improvement opportunities

Stakeholder & Vendor Communication
Support communication between internal meeting planners/event teams and external venue partners, respond to venue sourcing inquiries under supervision, participate in sourcing meetings and venue presentations, and assist with meeting logistics coordination

Industry Learning
Learn venue sourcing best practices, understand company policies and meetings/events procedures, contribute ideas for continuous improvement, and develop knowledge of the meetings and events industry

What We're Looking For
Education
Currently pursuing or recently completed a Bachelor's degree

Technical Skills
Proficiency in MS Office (Excel, Word, PowerPoint); experience with procurement or venue management systems is a plus

Core Competencies
Strong organizational skills, attention to detail, analytical thinking, excellent written and verbal communication, and eagerness to learn about the meetings and events industry

Interpersonal Strengths
Ability to work collaboratively in team environments, adapt to new situations, communicate professionally with internal and external stakeholders,



and take initiative on assigned tasks

Availability
Commitment to the full 12-week internship duration and willingness to engage in a structured learning experience

The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT. Flexible advantages are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals. Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action. And much more!
All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.
Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance. Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.
What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!

📌 Venue Sourcing Meeting Coordinator (Mumbai)
🏢 American Express Global Business Travel
📍 Mumbai