Primary responsibilities include providing administrative and operational support to the Stewardship Department, handling day-to-day tasks including record keeping, internal assistance in qualification of district, data analysis as per world reporting and supporting the TRF cadre of Technical advisers.

You Will Have

§ Bachelor’s degree in accounting/ finance

§ Minimum 2 years of experience

§ Good written, verbal, and interpersonal communication skills

§ Firm commitment to provide excellent customer service to internal/external contacts

§ High attention to detail and commitment to accuracy

§ Ability to work in a volunteer-led organization

§ Ability to adapt to a changing environment.

You Are Good At

§ Written and oral communication

§ Showing attention to detail

§ Prioritizing workload

You Will Be Responsible For

District Support, Communications and Trainings

§ Assist the senior coordinator in the annual District Qualification renewal process - providing support to incoming district officers (standard e-mail) and sending reminder notifications.

§ Generate BI report and provide status updates of South Asia and South East Asia and the Pacific region to the Coordinator during the District Qualification period.

§ Assist the senior coordinator in examining the inaccuracies in the BI report where district statuses are incorrectly displayed as unqualified.

§ Follow up with districts on the upcoming grant management seminar schedule and provide updates to the Manager.

§ Assist the team in performing World Reporting analyses and drafting letters.

§ Draft communication for clubs and districts at the risk of suspension for follow-up with internal and external stakeholders.

§ Provide regular status updates of clubs & districts risking suspension to the coordinator.

§ Furnish data for districts to be recognized in July for coordinator’s review.





§ Draft certificates of excellence for Districts to be recognized.

§ Compile data regarding grants overdue for 18, 24 and 30 months and provide monthly updates to the senior coordinator.

§ Draft necessary correspondence for grants overdue at the 18-month and 24-month marks when needed.

§ Review communications generated by the Smart Straightforward software to identify any deviations from established processes or procedures.

§ Assist the team in examining the inaccuracies in Smart Simple communications and preparing a consolidated data.

Cadre Support and Trainings

§ Assist coordinator regarding the cadre assignment process.

§ Provide regular status updates of interim site visits to the coordinator.

§ Assist coordinator in drafting quarterly assignments post for teams channel.

§ Create digital link to grant files for cadre visits including audits.

§ Maintain relevant soft copies on Sharepoint and SmartSimple and hard copy (if required)

§ Assists with the coordination and hosting of informational and training webinars and in-person sessions for Cadre members and for district and regional leaders on Stewardship activities.

§ Drafting and sending appreciation notes to cadres

Customer Service

§ Respond to cadre mailbox and stewardship mailbox as per the standard correspondence.

§ Assist the Coordinator in crafting targeted communications for district, regional leaders, and specific audiences through platforms like Adestra, newsletters, etc.

§ Submit content for copyedit, and localization in case of newsletter updates.

§ Act as backup for team during busy periods and staff absences, as assigned.

§ Save all documents and supporting documents in the folders for future reference and compliance per the Retention Policy.

Job Type: Freelance

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: Hybrid remote in New Delhi, Delhi

📌 Stewardship Compliance Reporting Assistant– South Asia and South East Asia (Delhi)
🏢 Rotary International South Asia Office
📍 Delhi