Administrative Executive

Start Date

Starts Immediately

CTC (ANNUAL)

Competitive salary Market-competitive salary

Experience

2 year(s)

2 year(s)

Apply By

Not Provided

Posted few hours ago

Job

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About the job

Administrative Executive MAPFRE RE, IIO Branch (GIFT City, India)

Location: GIFT City (Gujarat International Finance TecCity), Indi

aReporting To: Principal Officer / Branch Managemen

tEntity: Mapfre Re International Insurance Office (IIO

)
Role Overvi

ewTh e Administrative Executi ve will provide comprehensive administrative, operational, and coordination support fo r Mapfre Res IIO Bran ch i n GIFT Ci ty. This role is essential in ensuring smooth daytoday functioning of the branch, especially during the establishment stage. The position requires excellent organization, communication, and multitasking skills, with an ability to work in a professional financialservices environmen

t.
Key Responsibilit

iesOffice Administration & Coordinat

- ionManage daily office operations, facility coordination, and general administrative tas
- ks.Coordinate with external vendors, service providers, and building/SEZ administrati
- on.Ensure proper maintenance of office supplies, equipment, and operational logisti c

s..
Documentation & Record Manage

- mentMaintain branch documentation, including regulatory files, contracts, correspondences, and internal reco
- rds.Assist with preparation and filing of reports, letters, meeting minutes, and presentati
- ons.Ensure secure and compliant recordkeeping in line with MAPFRE RE and IFSCA requireme

nts.
Support for Underwriting & Opera





- tionsAssist the Underwriting and Management teams with administrative tasks such as data entry, documentation, scanning, and organizing underwriting f
- iles.Coordinate internal approvals, workflows, and communication between local and regional off
- ices.Support the preparation of reports, dashboards, and internal submiss

ions.
Finance & Compliance S

- upportAssist in processing invoices, vendor payments, and expense document
- ation.Help maintain compliance checklists, statutory calendars, and audit document
- ation.Support the Principal Officer in ensuring administrative compliance with local and IFSCA guide

lines.
Travel, Scheduling & Lo

- gisticsManage calendars, schedule meetings, and coordinate travel arrangements for MAPFRE RE staff visiting GIF
- T City.Organize internal and external meetings, workshops, and
- events.Handle visitor logistics and hospitality arrang

ements.
Reception & Communication Ma

- nagementAct as the first point of contact for calls, visitors, and correspo
- ndences.Ensure professional, timely communication with internal and external stake
- holders.Draft and manage general email communications as r

equired.
Required Qualifications & E

- xperience25 years of administrative or office management experience, ideally within financial services, insurance, or rei




- nsurance.Strong proficiency in MS Office (Excel, Word, PowerPoint,
- Outlook).Familiarity with compliancedriven environments or regulated entities is an a
- dvantage.Graduate degree in Business Administration, Commerce, or relat

ed field.
Competencies & Personal

- AttributesExcellent organizational and multitaski
- ng skills.Strong communication (written and verbal) and interpersonal
- abilities.High level of professionalism, integrity, and attention
- to detail.Ability to work independently and maintain confid
- entiality.Proactive, reliable, and serviceoriente

d mindset.
Why Joi

- n MAPFRE REBe part of a globally respected reinsurance group establishing a new strategic branc
- h in India.Work in a dynamic, international, and learningfocused e
- nvironment.Gain exposure to global best practices in administrative and operation

al support.

Earn certifications in these skills

Who can apply

Only those candidates can apply who:

1. have minimum 2 years of experience

Salary

Probation:

Duration:

Salary during probation:

After probation:

Annual CTC: Competitive salary

Number of openings

1

Editor’s note

Information above is Internshala's interpretation and paraphrasing of what we found on the shared link.

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📌 Administrative Executive (Gujarat)
🏢 MAPFRE
📍 Gujarat