Job Description:

TITLE:

Executive Assistant

REPORTS TO:

CMD

DIRECT REPORTS:

The Leadership Team

LOCATION:

Lucknow

EXPERIENCE:

5-8 Years

KEY RESPONSIBILITIES:

1. Executive Support & Coordination

· Act as the primary point of contact between senior leadership and internal/external stakeholders.

· Manage calendars, appointments, travel itineraries, official communication, and schedules.

· Organize, coordinate, and follow up on internal and external meetings.

· Prepare daily, weekly, and monthly management updates.

2. Cross-Functional Collaboration

· Work closely with departments — Sales, HR, Finance, Operations, Marketing, Customer Service, and BD.

· Ensure alignment of tasks, deliverables, timelines, and ownership across teams.

· Track cross-departmental requirements and ensure timely closure.

· Facilitate smooth execution of key leadership directives across the organization.

3. Meeting Support, Documentation & MoM Writing

· Prepare meeting agendas, briefing notes, and pre-read documents.

· Attend internal meetings and accurately document Minutes of Meeting (MoM).

· Ensure follow-up on MoM action items until completion.

· Maintain documentation, databases, and records in an organized, easily accessible manner.

4. Reporting, Analytics & Dashboard Management

· Prepare high-quality reports, dashboards, and presentations for senior leadership.

· Manage and analyze data from multiple departments to create performance summaries.

· Generate weekly/monthly MIS reports covering:

1) Sales performance

2) Operational metrics

3) Hiring KPIs

4) Financial checkpoints

5) Project status updates

· Provide insights and recommendations based on data analytics.

5. Task Management, Execution & Follow-ups

· Drive leadership priorities and ensure accurate, timely execution.

· Take full ownership of follow-ups across teams and ensure 100% visibility on task status.

· Monitor timelines, raise red flags, escalate issues, and ensure accountability.





· Support execution of strategic projects end-to-end.

6. Document & Communication Management

· Draft and review internal communications, emails, circulars, and announcements.

· Create structured documentation, SOPs, trackers, and reporting formats.

· Maintain confidentiality and handle sensitive information with discretion.

7. Administrative Management

· Manage office-level tasks, coordination with vendors, and resource availability.

· Handle expense reports, reimbursements, and procurement-related follow-ups.

· Support in planning and organizing events, reviews, and conferences.

Required Skills & Competencies

1. Technical Skills

· Strong expertise in MS Excel, PowerPoint, Google Sheets, and Dashboards

· Excellent reporting & MIS skills

· Hands-on experience with CRM/ERP tools (Salesforce, Zoho, SAP, or similar preferred)

· Ability to handle complex datasets and create structured reporting

· Excellent documentation and MoM-writing ability

2. Soft Skills

· Excellent verbal & written communication

· Strong planning, multi-tasking, and prioritization skills

· High ownership and accountability

· Solid follow-up discipline

· Ability to work directly with CXOs and senior leadership

· High confidentiality and professionalism

3. Qualifications

· Graduate/Post-graduate in any discipline (MBA preferred but not mandatory)

· 5+ years of experience supporting leadership roles (EA, Strategy Office, Chief of Staff, PMO, or similar)

· Experience working in fast-paced, cross-functional environments

4. What We Are Looking For

· Someone who is structured, detail-oriented, proactive, and extremely organized

· A professional who can manage multiple tasks under pressure

· Someone who can search, compile, & Present data to CMD in a structured format.

· A candidate who can bring efficiency, speed, clarity, and discipline to leadership operations

· Someone who understands business workflows and can support data-driven decision-making

· Someone who can cross question HODs during performance review

Offered Benefits / Facilities :

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📌 Executive Assistant to CMD (Medical equipment Mfg group), Lucknow
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