About Us
Wadhwani AI Global (WAIG) is a next-generation AI transformation partner for governments and multilaterals across Africa, Latin America, and Asia. We combine cutting-edge AI products with deep advisory capabilities to unlock large-scale opportunities in health, education, and agriculture.
Role Overview
We are seeking a proactive, detail-oriented, and highly organized Administrative Specialist to join our team on a 6-month maternity cover contract. This role is critical to ensuring the seamless functioning of office operations, facilities management, procurement, travel coordination, asset management, and administrative support. The ideal candidate will possess solid stakeholder management skills, a process-oriented mindset, and the ability to effectively manage multiple priorities in a fast-paced environment.
Key Responsibilities
1. Office Administration & Facility Management
- Oversee day-to-day office operations to ensure a smooth workflow and productive work environment.
- Manage office maintenance, infrastructure, utilities, and workplace services.




- Supervise and coordinate office support staff, housekeeping personnel, and administrative resources to ensure efficient office functioning.
- Maintain inventory of office supplies, stationery, and organizational assets; ensure timely replenishment and proper documentation.
- Liaise with building management on facilities, security, and compliance-related matters.
- Coordinate logistics and administrative arrangements for meetings, workshops, and organization-wide events.

2. Procurement & Vendor Management
- Manage procurement processes end-to-end, from requisition to purchase and payment.
- Identify, onboard, negotiate with, and manage vendors to ensure cost-effectiveness, quality, and timely service delivery.
- Serve as the primary point of contact for all vendor-related coordination, communication, issue resolution, and relationship management.
- Monitor vendor performance and ensure adherence to agreed

📌 Administrative Specialist (New Delhi)
🏢 Wadhwani AI Global
📍 New Delhi