We’re opening a new office in Bangalore and are looking for a highly organized, proactive Executive Assistant / Office Manager to help build and run it day-to-day. This is a ‘Work from office’ role supporting senior leadership while also owning office operations. The right person will be a strong operator who anticipates needs, creates structure, and keeps things running smoothly in a fast-moving environment.

Key Responsibilities

Executive Support

-
Calendar & Time Management: Own complex calendars for senior leadership, proactively prioritizing meetings, resolving conflicts, and ensuring time is aligned with business priorities

-
Travel & Logistics: Plan and coordinate detailed travel itineraries, including flights, accommodations, and on-the-ground logistics; manage expense reporting

-
Communication & Gatekeeping: Serve as a trusted point of contact, managing inbound communication with professionalism and discretion while protecting executive time

-
Meeting Preparation & Follow-ups: Prepare agendas, materials,



and presentations; capture notes and drive follow-through on key action items

-
Anticipation & Problem-Solving: Proactively identify needs, surface issues early, and propose solutions without requiring detailed direction

Office Management

-
Office Operations: Build and manage day-to-day office systems, including vendor relationships, supplies, mail, and general logistics

-
Facilities Coordination: Act as the primary liaison with building management for maintenance, repairs, and overall office workplace

-
Culture & Experience: Plan and execute team events, onboarding experiences, and in-office rituals that create a positive and productive environment

-
Technology & Tools: Support basic IT and office tech needs; troubleshoot issues and help implement new tools and systems as needed

-
Process Building: Establish and improve scalable workflows for office operations and administrative support as the office grows

Qualifications

-
Experience: 5+ ye

📌 Executive Assistant (Bengaluru)
🏢 Mythic
📍 Bengaluru