Job Summary

The Receptionist / Security Executive Officer is responsible for managing front desk operations while ensuring the safety, security, and access control of the office premises. The role requires a skilled, courteous, and vigilant individual who can effectively handle visitors, maintain security protocols, and provide administrative support while serving as the first point of contact for employees, guests, vendors, and clients.

Key Responsibilities

Reception & Front Office Management
- Welcome and assist visitors, clients, vendors, and guests in a professional and courteous manner.
- Manage visitor registration, issue visitor badges/passes, and maintain accurate visitor records.
- Handle incoming telephone calls, route calls appropriately, and take messages when necessary.
- Receive, sort, and distribute incoming mail, courier packages, and documents.
- Coordinate meeting room bookings and visitor arrangements.
- Maintain the reception area in a clean, organized, and professional condition.
- Provide basic administrative support and coordination as .





Security & Access Control
- Monitor and control entry and exit of employees, visitors, contractors, and vendors.
- Verify identification documents and ensure compliance with visitor access procedures.
- Maintain visitor, contractor, and material movement records.
- Monitor CCTV systems and immediately report any suspicious activities or security concerns.
- Conduct routine checks of reception and common areas to ensure security compliance.
- Assist in safeguarding company assets, equipment, and property from unauthorized access, theft, or damage.
- Respond promptly to security incidents, emergencies, alarms, and safety-related concerns.
- Prepare and maintain daily security logs, visitor reports, and incident reports.

Safety & Compliance
- Ensure adherence to company security, safety, and visitor management policies.
- Support emergency response procedures, fire drills, and evacuation activities.
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📌 Receptionist / Security Executive Officer (Mumbai)
🏢 GIA Services
📍 Mumbai