Principal Activities

EXECUTIVE & STRATEGIC SUPPORT
- Act as a trusted support partner to the General Manager, ensuring smooth day-to-day operations.
- Strategically manage the Executive’s calendar to optimize time utilization, priorities, and business outcomes.
- Coordinate schedules, leadership meetings, and strategic events for the Executive and his team.
- Handle highly sensitive information, documents, and communications with absolute confidentiality and discretion.
- Create, design, and review quality presentations, reports, and leadership communications aligned with business objectives.
- Support the planning and execution of executive-led strategic initiatives and projects by coordinating cross-functional and external stakeholders, managing timelines, dependencies, risks, and deliverables to ensure successful completion.
- Ensure all leadership materials are transparent, consistent, and professionally presented.
- Develop and manage dashboards or trackers for MD-led initiatives, travel spend, vendor performance, and key action items.

ADMINISTRATIVE

Visitor & Guest Management:




- Manage end-to-end visitor and guest support, ensuring a seamless and professional experience.
- Coordinate guest agendas, meeting schedules, welcome arrangements, and local transportation (car, hotel, and transfers) in Mumbai.

Travel, Logistics & Vendor Management:
- Lead vendor management for travel and logistics partners, including contract negotiations, renewals, service agreements, and performance evaluation.
- Continuously review and improve travel, and coordination processes to enhance efficiency and effectiveness.

Others:
- Manageâ¯day-to-day office operations
- Ordering office supplies and managing inventory
- Submitting Vendor Invoices for clearance, coordinating with vendors, suppliers, and the finance department regarding billing queries.

Not in Scope:
- Compliance Required Areas
- Regulatory Responsibilities
- Health and Safety Responsibilities

Requirements

CANDIDATE REQU

📌 Executive Assistant (Mumbai)
🏢 Circor Careers
📍 Mumbai