Job Description – Front Office & AdministrationPosition

Front Office & Administration Executive

Experience: 3+ Years

Qualification: Any Graduate

Location: Sadashivanagar, Bangalore – Head Office

Salary: ₹35,000 per month

Job Overview

We are looking for a professional, well-organized, confident, and presentable Front Office & Administration Executive to provide administrative and secretarial support to the Managing Director.

The ideal candidate should have a robust corporate administration background, excellent communication skills, and hands-on experience in travel management, calendar management, vendor coordination, documentation, and secretarial activities.

Key Responsibilities

Manage the Managing Director's calendar, meetings, appointments, and travel schedules.

- Handle flight and train ticket bookings, hotel reservations, and other travel arrangements.
- Provide day-to-day secretarial and administrative support to the Managing Director.
- Coordinate with internal departments, clients, vendors, and external stakeholders.
- Prepare MIS reports, presentations, business review documents, and management reports.
- Prepare meeting agendas, Minutes of Meeting (MoM), action trackers, and follow-up reports.
- Track key projects, tasks, and pending action items on behalf of the MD.
- Ensure timely follow-up and execution of directives issued by the MD across departments.
- Coordinate with vendors and service providers for administrative requirements.
- Maintain confidential documents, records, and correspondence.
- Handle sensitive and confidential information with complete discretion.
- Assist in client meetings,



proposals, presentations, and documentation as required.
- Support business planning, management reviews, and cross-functional coordination.
- Manage day-to-day office administration and ensure smooth functioning of administrative activities.
- Perform other administrative and secretarial duties as assigned by management.

Candidate Requirements

Minimum 3 years of relevant experience in administration, front office, executive assistance, or secretarial roles.

- Graduate in any discipline.
- Candidates with a strong corporate background will be preferred.
- Hands-on experience in travel management, including flight/train bookings and hotel reservations.
- Experience in vendor coordination and office administration.
- Excellent verbal and written communication skills.
- Professional, confident, and presentable personality.
- Strong organizational, coordination, and follow-up skills.
- Ability to manage multiple priorities and work closely with senior management.
- High level of confidentiality, professionalism, and discretion.
- Good working knowledge of MS Office, MS Excel, and PowerPoint.

Preferred ProfileCandidates with experience in the following areas will be preferred:

- Corporate Administration
- Executive Assistance
- Secretarial Support
- Travel Management
- Management Support
- Office Administration

Salary & Location

Salary: ₹35,000 per month

Location: Sadashivanagar, Bangalore – Head Office

Contact Details

? Contact: (phone hidden)

? Email: [email protected]

Interested candidates can share their updated CV/resume for consideration.

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