Reporting To Head - HR Direct Reports None Key Stakeholders Internal teams and faculty members Research staff Administrative staff External HR admin vendors Role Responsibilities HR Operations Maintain and organize personnel records both digital and physical Update internal HR databases including staff information and leave records Coordinate printing and issuance of ID cards and business cards Liaise with HR vendors for insurance and recruitment requirements Manage end-to-end recruitment sourcing screening and scheduling interviews Draft contracts for research team members Conduct employee induction Conduct exit interviews for research associates Administrative Office Management Ensure office upkeep and routine maintenance Schedule and coordinate meetings for senior leadership Draft minutes of meetings Oversee hospitality arrangements for guests and events Support additional tasks assigned by the Head - HR Candidate Attributes MBA preferably in HR from a recognized institution 3-5 years of experience in HR and administrative roles Proficient in MS Office applications Strong communication skills in English Hindi and Gujarati Positive proactive attitude with strong work ethics High integrity confidentiality and ability to work collaboratively Excellent time management coordination and adaptability Comfortable interacting with stakeholders at all levels Other Details Spending Authority Authorized to make necessary expenditures in case of medical emergencies within the office Expected Outcomes Robust HR processes and accurate record management Well-maintained office setting Smooth and timely coordination of internal meetings Success Measures Efficient administrative functioning Organized and digitized HR documentation