Location Fort Mumbai Salary Range 20 000 - 25 000 per month Department Administration Operations Employment Type Full-time Introduction Gilco Global is committed to delivering premium mobility solutions including elevators escalators and dumbwaiters Since 2014 we have proudly served the Indian market and built lasting relationships with reputed clients across residential commercial and institutional segments As the Indian partner of ORONA Spain and SJEC China globally established OEMs renowned for their engineering excellence and safety standards we ensure that all our products are 100 imported manufactured at source and compliant with EN81 European standards With a growing presence across India including major installations in metros airports hospitals hospitality and residential complexes Gilco Global is shaping the way people move connect and experience up-to-date spaces We are now strengthening our Mumbai operations with a dedicated Admin Operations professional who will ensure seamless support for our projects vendors and teams Key ResponsibilitiesProject Management Daily Prepare and monitor project and maintenance schedules Map prerequisites before execution and maintain readiness logs Track daily expenses cash flow ledger and update records accurately Record responsibilities and monitor day-to-day operational activities Update asset entries and records on FieldCircle FC Draft and send project-related emails within defined timelines Administration Daily Weekly As Required Manage payroll inputs including salaries and conveyance reimbursements Procure and manage administrative assets and consumables Create purchase orders and track until approval or cancellation Reconcile and review medical insurance records Asset Management Weekly As Required Track Annual Maintenance Contracts AMCs Monitor fixed assets and maintain logs Oversee office consumables stationery printing pantry Maintain expense ledgers for assets under maintenance Vendor Management As Required Conduct KYC for B2B B2C vendors and upload verified documents on FC Obtain a minimum of 3 quotations per requirement and prepare comparative statements with logic notes Expand and manage the vendor base empanel vendors on FC Verify and onboard subcontractors as per company policy Task Monitoring Daily on FieldCircle Ensure the number of daily jobs logged does not exceed contractual figures Maintain updated records on FC for all admin vendor and asset-related tasks Requirements Graduate in Business Administration Commerce Operations 2-4 years experience in Administration Vendor or Operations Management Proficiency in Excel FieldCircle or equivalent task software payroll basics and procurement workflows Strong organizational and communication skills Process-driven detail-oriented and able to multitask effectively Why Join Gilco Global At Gilco every role links back to our promise mobility that elevates lives As part of Admin Operations you will not just manage paperwork you will be the backbone of project delivery ensuring that systems run smoothly vendors stay engaged and teams remain supported This is your chance to bring structure accountability and precision to an industry shaping the future of urban mobility How to Apply Interested candidates may send their updated resume to careers gilcoglobal in with the subject line Application for Admin Operations - Mumbai Office For queries please reach out to our toll-free number 1800-3133-33551 Job Type Full-time Pay 196 046 30 - 400 000 00 per year Benefits Cell phone reimbursement Health insurance Work Location In person