The Executive Assistant (EA) to the Managing Director provides high-level administrative and strategic support, ensuring the MD’s day-to-day operations run smoothly. This role requires discretion, strong organizational skills, and the ability to handle sensitive information.

Key Responsibilities1. Calendar & Schedule Management

- Manage the MD’s calendar, appointments, and meetings
- Prioritize schedules based on business needs
- Coordinate internal and external meetings

2. Communication Management

- Act as the primary point of contact between the MD and stakeholders
- Screen calls, emails, and correspondence
- Draft emails, reports, presentations, and official documents

3. Meeting Coordination

- Prepare agendas, presentations, and briefing notes
- Take minutes of meetings (MoM) and track action items
- Follow up with teams on pending tasks

4. Travel & Logistics

- Arrange domestic and international travel
- Manage itineraries, accommodation, and transport
- Handle expense reports and reimbursements

5. Confidential & Administrative Support

- Handle sensitive and confidential information with discretion
- Maintain important files, documents, and records
- Support in preparing business reports and MIS

6. Coordination & Liaison





- Coordinate with department heads and external partners
- Ensure smooth communication across teams
- Assist in project tracking and execution

7. Office & Event Management

- Assist in organizing board meetings, events, and conferences
- Ensure all arrangements are handled efficiently

Required Skills

- Excellent communication (written & verbal)
- Strong organizational and time management skills
- High level of confidentiality and professionalism
- Proficiency in MS Office (Excel, PowerPoint, Word)
- Ability to multitask and work under pressure
- Strong attention to detail

Qualifications

- Bachelor’s degree (MBA or relevant field preferred)
- 2–8 years of experience as an Executive Assistant or similar role

Key Performance Indicators (KPIs)

- Efficiency in managing MD’s schedule
- Timely completion of assigned tasks
- Quality of communication and documentation
- Coordination effectiveness across teams

Job Type: Full-time

Pay: ₹15,042.86 - ₹25,000.00 per month

Advantages:

- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement
- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 Gugnani Autocars
📍 India