The Accounts Manager (Payroll , fees collection records)

will be responsible for managing the school’s day-to-day financial operations, maintaining accurate accounting records, monitoring income and expenditure, ensuring timely payments and collections, preparing financial reports, and supporting the school management in financial planning and decision-making.

. Key Responsibilities A. Accounting & Bookkeeping

- Maintain accurate and up-to-date books of accounts and financial records.
- Record daily receipts, payments, expenses, journal entries, and other financial transactions.
- Maintain cash book, bank book, ledgers, and supporting documentation.
- Perform regular bank and ledger reconciliations.
- Ensure proper accounting of school fees, admissions, transport fees, hostel fees, activities, and other income.
- Monitor and record expenses in accordance with approved budgets.

. School Fee Management

- Supervise the collection and accounting of student fees.
- Monitor outstanding fee balances and follow up on overdue payments.
- Coordinate with the administration and class/section teams regarding fee-related matters.
- Ensure accurate generation and maintenance of fee receipts and statements.
- Prepare periodic reports on fee collection, arrears, concessions, refunds, and outstanding dues.

Payroll & Employee Payments

- Coordinate monthly payroll preparation and verification.
- Ensure accurate calculation of salaries, deductions, allowances, reimbursements, and other employee payments.
- Maintain payroll-related records and supporting documents.
- Coordinate statutory deductions and payments as applicable.

Accounts Payable & Receivable

- Verify invoices, bills, purchase orders, and supporting documents before processing payments.
- Maintain vendor and supplier accounts.
- Ensure timely settlement of approved bills and expenses.
- Track receivables and payables and provide regular reports to management.
- Verify payment requests against approved budgets and school policies.

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Budgeting & Financial Planning

- Assist the Principal and school management in preparing the annual budget.
- Monitor actual income and expenditure against the approved budget.
- Highlight significant variances and provide explanations.
- Assist management with financial forecasting and cost-control measures.

Statutory Compliance & Audit

- Ensure that accounting records are maintained in accordance with applicable laws, regulations, and school policies.
- Coordinate with auditors during internal and external audits.
- Prepare schedules, statements, vouchers, and supporting documents required for audits.
- Ensure timely compliance with applicable tax, payroll, and other statutory requirements.
- Maintain proper documentation for all statutory and financial transactions.

Financial Reporting

- Prepare monthly, quarterly, and annual financial reports.
- Provide management with reports on:
- Fee collections
- Outstanding fees
- Income and expenditure
- Cash and bank balances
- Vendor payments
- Payroll
- Budget versus actual expenditure
- Provide financial information required for management meetings and decision-making.. Cash & Bank Management
- Monitor daily cash and bank transactions.
- Ensure proper controls over cash handling and deposits.
- Maintain adequate cash-flow information for operational requirements.
- Perform regular bank reconciliations and investigate discrepancies promptly.

I. Internal Controls

- Establish and maintain appropriate financial controls.
- Ensure proper authorization and documentation for financial transactions.
- Prevent errors, duplicate payments,



unauthorized expenditure, and financial irregularities.
- Maintain confidentiality of financial and employee information.

. Team Management

- Supervise accounts staff and allocate responsibilities effectively.
- Review the work of junior accounting personnel.
- Provide guidance and training to accounts staff.
- Ensure that financial tasks and deadlines are completed accurately and on time.

Coordination

The Accounts Manager will coordinate regularly with:

- Principal and School Management
- School Administration
- HR Department
- Procurement/Purchase Department
- Teachers and department heads, where required
- Parents/guardians regarding fee-related matters
- Banks, auditors, vendors, and statutory authorities

. Qualifications

- Bachelor’s degree in Commerce, Accounting, Finance, or a related field.
- Professional accounting qualification such as CA/ACCA/CMA or equivalent is preferred.
- Strong knowledge of accounting principles and financial procedures.
- Good working knowledge of accounting software and Microsoft Excel.

Experience

- 5–8 years of relevant experience in accounting or finance.
- Experience in a school, educational institution, or similar organization is preferred.
- Previous experience managing an accounts team will be an advantage.

Key Skills & Competencies

- Strong accounting and financial management skills.
- Excellent attention to detail and accuracy.
- Good knowledge of budgeting and financial reporting.
- Strong Excel and accounting-software skills.
- Good analytical and problem-solving abilities.
- Ability to maintain confidentiality.
- Strong organizational and time-management skills.
- Effective communication and interpersonal skills.
- Ability to work independently and meet deadlines.
- High level of integrity and skilled ethics.

Contact HR (phone hidden)

Pay: ₹45,000.00 - ₹50,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Accounts Manager (Anna Nagar)
🏢 The Velammal International School
📍 Anna Nagar