Job Description:

Position: Executive Assistant to Director

Location: Vile Parle - Mumbai

Experience: 5 - 6 Years

Industries: Pharma - API

Responsibilities:

- Strategic Executive Support

- Act as an extension of the Director’s office to drive execution of strategic initiatives.
- Manage priorities, commitments, and leadership schedules aligned with business goals.
- Anticipate business needs and proactively prepare relevant insights and materials.
- Support high-level decision-making by organizing structured information and analysis.
- Cross-Functional Leadership Coordination
- Ensure strong follow-up with Plant teams, Marketing teams, vendors, and cross-functional stakeholders.
- Monitor action items from leadership meetings and ensure timely closure.
- Coordinate execution of critical projects across departments.
- Act as a bridge between management and operational teams to ensure alignment.
- Data Validation & Decision Support
- Collect, validate, and analyse business data received from marketing, operations, and other functions.
- Provide analytical summaries and insights to support strategic decisions.
- Identify gaps, risks, or inconsistencies in information before presenting to Director.
- Assist in preparing business reviews, dashboards, and performance reports.
- Market Research & Industry Intelligence
- Conduct market research related to API industries.
- Monitor competitor activities, sourcing trends, and market developments.
- Provide strategic inputs based on industry trends and market analysis.
- Support leadership in evaluating new business opportunities.




- Communication & Stakeholder Management
- Represent the Director’s office in communications with internal and external stakeholders.
- Draft executive-level emails, presentations, and business documents.
- Maintain professional relationships with vendors and leadership teams.
- Ensure clear communication flow between Director and teams.
- Confidential Documentation & Governance
- Handle sensitive business information with strict confidentiality.
- Maintain structured records, presentations, and executive documentation.
- Prepare Minutes of Meetings (MOM) and track action execution.
- Executive Operations & Logistics
- Manage calendar, travel planning, and leadership engagements.
- Support coordination of management meetings, strategic reviews, and corporate events.

Required Skills:

- Solid analytical and data interpretation skills.

- Excellent interpersonal and stakeholder management abilities.
- Strong decision-making capability based on validated information.
- Market research and business intelligence capability.
- High ownership mindset and proactive working style.
- Exceptional organizational and follow-up skills.
- Advanced MS Office proficiency (Excel, PowerPoint, Outlook).
- High confidentiality and professional integrity.
- The candidate should be willing to travel to the Vapi plant office whenever required.

Required Qualification: - Any Graduation

Salary :- Upto 12.00 LPA

If you are interested in this opening, please send updated resume on same mail with following details.

Total No. of Years Experience: -

Current CTC: -

Expected CTC: -

Notice Period: -

📌 Executive Assistant to Director (Mumbai)
🏢 Quality HR India
📍 Mumbai