Department

Fragrance Division

Reports To

Director

Experience

3–8 years as an Executive/Personal Assistant or Business Coordinator, ideally in a manufacturing or trading business

Education

Any graduate degree (B.Com preferred given the sales/purchase/quotation exposure); strong MS Office skills essential

Role Purpose

Acts as the Director's right hand for daily business operations, managing administration, coordinating sales quotations and purchases, and keeping the Director briefed on what's happening across the business day to day.

Key Responsibilities
Manage the Director's daily schedule, meetings, and correspondence
Prepare and follow up on sales quotations, liaising with the sales team and customers as needed
Coordinate purchase orders and follow up with vendors/suppliers on delivery timelines
Provide the Director with a daily/weekly summary of business operations, sales status, pending purchases, admin issues, and priorities needing attention
Handle general office administration, vendor coordination, documentation, filing, and ad-hoc administrative issues
Liaise between the Director and department heads (production, accounts, sales) to ensure follow-through on action items
Maintain confidentiality on business and financial matters handled on the Director's behalf





Must-Have Skills & Knowledge
Proven experience directly supporting a business owner, director, or senior executive
Solid organisational skills and ability to juggle multiple ongoing threads (sales, purchase, admin) without dropping details
Skilled written and verbal communication for customer- and vendor-facing coordination
High discretion and trustworthiness, this role sees sensitive business information
Willingness to learn the specifics of the fragrance manufacturing business if coming from outside the industry, this matters more than prior sector exposure

Good to Have
Prior experience in a fragrance, cosmetics, or manufacturing business is an asset, though not essential, candidates from other industries who are quick learners and adaptable should not be ruled out
Basic familiarity with Tally or ERP systems for tracking purchase/sales status

Pay: ₹35,000.00 - ₹50,000.00 per month

Perks
Commuter assistance
Paid sick time
Paid time off
Provident Fund

Ability to commute/relocate:
Sanpada, Navi Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Language:
English (Preferred)

Work Location: In person

📌 Executive Assistant To Director Sanpada
🏢 Leo Fragrances and Flavours
📍 Sanpada