Role Overview:

We are looking for a proactive and well-organized Executive Admin to manage day-to-day office administration, facilities, reception, vendor coordination, petty cash, and office-related bills. The ideal candidate should be comfortable handling multiple administrative responsibilities independently and ensuring smooth workplace operations.

Key Responsibilities:
Office & Facility Management
Manage day-to-day office facilities and ensure a clean, secure, and well-maintained workplace.
Coordinate housekeeping, security, maintenance, pantry, utilities, and other facility requirements.
Coordinate with building management and external service providers for repairs and maintenance.
Monitor office supplies, stationery, pantry items, and other operational requirements.
Maintain records of AMC, service contracts, and facility-related documentation.

Reception & Front Desk:
Manage the reception/front desk and ensure a qualified experience for visitors and employees.
Handle incoming calls, visitors, courier and mail management.
Coordinate meeting rooms and assist with visitor arrangements.
Maintain visitor and courier records.

Petty Cash & Expenses:




Manage daily petty cash transactions and maintain accurate records.
Collect and verify bills, receipts, and supporting documents.
Prepare petty cash statements and ensure timely reconciliation.
Track and monitor administrative expenses within approved budgets.

Bills & Vendor Management:
Collect, verify, and process office-related bills and invoices.
Maintain an updated tracker of bills, payments, and pending invoices.
Coordinate with vendors regarding invoices, payments, and service-related issues.
Follow up with the Finance team for timely processing of payments.

Administrative Support:
Maintain office records, documents, registers, and administrative trackers.
Support employee requirements related to workplace facilities.
Coordinate office events, celebrations, and other administrative activities.
Prepare regular reports and updates on office expenses and facility-related matters.
Handle confidential information and administrative matters with discretion.
Take up other administrative responsibilities assigned by management.

📌 Admin Executive Bengaluru (India)
🏢 IOS Relocations International & Lavista Property Services
📍 India