Job Description Role Summary
N nWe are looking for a detail-oriented Travel Desk Management Executive to manage end-to-end corporate travel arrangements including visa processing, flight bookings (domestic & international), accommodation, and travel coordination for employees and management. The role requires solid coordination skills, vendor handling, and adherence to company travel policies.
N n Main Responsibilities
N Travel Arrangements
N
Book domestic & international flights as per business requirements and company travel policy
N
Arrange hotel accommodations, airport transfers, and local transportation
N
Handle urgent & last-minute travel changes, cancellations, and rescheduling
N
Coordinate travel itineraries and share detailed travel plans with employees
N n Visa & Documentation
N
Manage visa appointment scheduling and visa processing for multiple countries
N
Prepare and verify documentation required for visa applications
N
Coordinate with embassies, consultants, and travel agents
N




Track visa status and maintain visa records database
N n Vendor & Cost Management
N
Liaise with travel vendors, airlines, hotels, and travel partners
N
Negotiate competitive rates and ensure cost optimization
N
Maintain travel MIS and expense records
N
Ensure compliance with approved travel budgets
N n Employee Support
N
Assist employees with travel queries, insurance, forex, and documentation
N
Provide travel advisories and guidelines
N
Support senior management travel coordination
N n Compliance & Reporting
N
Ensure adherence to company travel policy
N
Maintain travel databaseand reports (monthly travel reports, visa tracker, cost analysis)
N
Coordinate travel insurance and emergency assistance when required
N n Required Skills & Competencies
N
Minimum of 5 Years of Experience in corporate travel coordination or travel agency operations
N
PAN India Travel experience.
N
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📌 Travel Specialist Surat
🏢 RÖDL India
📍 Surat