Job Description
Duties and responsibilities:
- Manage office correspondence, emails and visitor enquiries, exercising initiative in responding independently and re-directing where necessary
- Organise visitor arrangements including accommodation, ground transportation, security clearance and ensure necessary processes are followed
- Manage room booking, facilities requests and ensure meeting rooms are well functioning, clean and ready for use; report technical faults to IT
- Process catering requests, courier services and stationery orders, obtaining necessary approvals and tracking budget
- Manage office contracts including renewal, termination and sourcing new suppliers; maintain office budget and process invoices and PO's
- Ensure office compliance with legislation including health and safety checks, risk assessments, hygiene testing, emergency lighting tests, first aiders and fire wardens
- Record and process expense claims and VAT returns, questioning items that exceed policy
- Manage management diaries across different time zones,



scheduling and re-scheduling appointments with required spaces and equipment
- Plan and co-ordinate business travel and accommodation nationally and internationally, obtaining relevant documentation and visas whilst adhering to expenses policy
- Maintain office condition, arrange necessary repairs and liaise with site management regarding office space and health and safety
- Co-ordinate environmental impact efforts including waste management and other duties as required

Qualifications
Knowledge and Skills:
- Fluent in spoken and written English
- Proven office management and administrative experience
- Excellent time management, multi-tasking and prioritisation skills
- Solid attention to detail and problem-solving abilities
- Excellent written and verbal communication skills
- Proficient in MS Office and office management systems
- Working knowledge of accounting, data management, human resources and business principles

Competenc

📌 Office Manager (Gurugram)
🏢 Viceroy Engineering
📍 Gurugram