Travel Desk Executive & Executive Assistant (EA)
Job Summary:
We are seeking a highly organized, proactive, and customer-centric Travel Desk Executive & Executive Assistant (EA) to manage end-to-end corporate travel operations while providing high-level executive support. This role is responsible for handling domestic and international travel arrangements, visa and forex administration, executive calendar management, event coordination, guest relations, vendor management, telecom services, and employee support programs.
In This Role, Your Responsibilities Will Be:
Travel Management
- Manage end-to-end domestic and international travel arrangements, including air ticket booking, issuance, cancellations, refunds, and itinerary management.
- Ensure readiness of visa documentation, including incorporation certificates, authorization documents, supporting letters, and traveler documentation.
- Prepare covering letters and support employees in raising travel requests through the travel portal.
- Travel insurance issuance and maintain related records.
- Manage emergency travel requirements,
including weekend ticket issuance and urgent itinerary changes.
- Provide timely support to employees facing travel-related issues such as flight cancellations, missed connections, baggage delays, and other emergencies.
- Verify and process travel-related invoices and ensure timely payments.
Hotel & Guest Management
- Coordinate hotel bookings for current hires, auditors, business travelers, and visiting guests.
- Arrange invitation letters for international visitors.
- Coordinate transportation and accommodation logistics for incoming guests.
- Verify and process hotel-related invoices.
Vehicle Management
- Manage vehicle bookings for employees, visitors, and leadership requirements.
- Coordinate with transportation vendors to ensure service quality and timely availability.
- Verify and process transportation-related invoices.
Forex & Travel Financial Services
- Manage issuance, act
📌 Travel Desk (Pune)
🏢 Emerson
📍 Pune