The Tender Assistant will be responsible for handling day-to-day GeM tender activities, tender documentation, dispatch and courier follow-ups, government department coordination, approval follow-ups, and pending payment collection.

Key Responsibilities
- Read and analyse
Government/GeM tenders, typically 100–200 pages
, and understand eligibility criteria, specifications, terms, conditions, timelines, and documentation requirements.
- Prepare clear and comprehensive
checklists
based on tender requirements to ensure all necessary documents and compliances are completed.
- Coordinate the preparation and submission of tender-related documents within deadlines.
- Track submitted tenders and maintain updated records of tender status.
- Follow up with various
Government Departments
regarding tender approvals, documentation, product/sample approvals, and other pending requirements.
- Track all
parcels, samples, documents, and couriers
dispatched to Government Departments and ensure confirmation of receipt.
- Follow up with concerned departments for
inspection, verification, approval,



and acceptance
of dispatched materials.
- Follow up regularly on
pending payments, invoices, and outstanding amounts
from Government Departments.
- Maintain payment and invoice trackers and ensure timely follow-up until payment is received.
- Coordinate with internal teams, courier agencies, and government officials to resolve dispatch, approval, documentation, and payment-related issues.
- Maintain proper records of tenders, checklists, dispatches, approvals, invoices, payments, and correspondence.
- Ensure timely completion of all assigned tender-related activities and follow-ups.

Required Skills
- Understanding of
Government Tenders and GeM processes
- Ability to read and understand lengthy tender documents
- Strong documentation and checklist preparation skills
- Excellent follow-up and coordination skills
- Good written and verbal communication
- Strong attention to detail
- Valuable organi

📌 GeM (Government e-Marketplace) Executive (Kolkata)
🏢 Duckback India
📍 Kolkata