Job Description Executive Assistant to Director
Position: Executive Assistant to Director
Department: Administration / Executive Office
Reporting To: Director
Job Summary
The Executive Assistant (EA) to the Director will provide comprehensive administrative, operational, and travel management support to the Director. The role requires excellent organizational, communication, coordination, and multitasking skills while maintaining the highest level of confidentiality and professionalism.
Key Responsibilities
Executive & Administrative Support
- Manage the Director's calendar, appointments, meetings, and daily schedules.
- Coordinate internal and external meetings, prepare agendas, and record minutes of meetings.
- Screen and manage emails, calls, correspondence, and other communications.
- Draft qualified letters, presentations, reports, and business documents.
- Maintain confidential records, files, and sensitive information.
- Track action items and ensure timely follow-up with stakeholders.
- Act as a liaison between the Director and internal/external stakeholders.





Travel & Logistics Management
- Plan and coordinate domestic and international travel arrangements for the Director.
- Book flights, hotels, transportation, visas, travel insurance, and other travel-related requirements.
- Prepare detailed travel itineraries, schedules, and briefing documents.
- Coordinate with travel agencies, hotels, airlines, and vendors to ensure smooth travel experiences.
- Manage travel expenses, reimbursements, and expense reports.
- Handle last-minute travel changes and provide support during travel emergencies.
- Ensure compliance with company travel policies and budgets.

Coordination & Project Support
- Organize board meetings, conferences, client meetings, and corporate events.
- Coordinate with various departments to gather information and prepare management reports.
- Assist in monitoring key projects and ensuring timely completion of assigned tasks.
- Prepare MIS repo

📌 Executive Secretary To Managing Director (Pune)
🏢 Pinakin Design
📍 Pune