Location: Mohali, Phase 8 A
Work Mode: Work From Office (Night Shifts)
Working Days: Monday to Friday
Job Type: Full-Time
About the Role
We are looking for a highly organized and proactive Executive Assistant to support day-to-day administrative and operational activities. The ideal candidate should possess excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities efficiently.
Key Responsibilities
- Manage and organize email inboxes efficiently
- Schedule appointments, meetings, and service calls
- Coordinate calendars and ensure scheduling accuracy
- Handle client communication through email and phone calls
- Follow up with prospects, clients, and vendors regularly
- Prepare and send invoices as required
- Conduct cold email outreach and follow-up campaigns
- Maintain CRM systems and business records accurately
- Create, update, and document Standard Operating Procedures (SOPs)
- Assist in process improvement and workflow management initiatives
- Learn and utilize various business software and operational tools
- Provide support in daily administrative and operational activities
Preferred Skills & Qualifications
- Excellent written and verbal communication skills in English
- Strong organizational and time management abilities
- Exceptional attention to detail and accuracy
- Ability to work independently with minimal supervision
- Proactive approach to problem-solving and task ownership
- Strong follow-up and task management skills
- High level of reliability, accountability, and professionalism
- Adaptability to learning recent software and technologies
- Ability to prioritize multiple tasks and meet deadlines effectively
- Experience in calendar management, email management, and client communication will be preferred
What We Are Looking For
- A self-driven and detail-oriented professional
- Strong multitasking and coordination abilities
- Someone comfortable working in a fast-