Job Purpose

The Office Manager is responsible for managing the day-to-day administrative and operational activities of the office, ensuring productive office management, regulatory compliance, facility maintenance, vendor coordination, and administrative support to all departments. The role ensures that office operations run smoothly and effectively in support of Khalsa Aid India's humanitarian mission.

Key Responsibilities

Office Administration
- Oversee the daily operations of the office and ensure a professional working environment.
- Maintain office infrastructure, equipment, utilities, and supplies.
- Ensure cleanliness, safety, and proper maintenance of office premises.
- Coordinate office security and access management.

Facilities & Asset Management
- Maintain and update the organizational asset register.
- Ensure proper allocation, maintenance, and tracking of office assets.
- Coordinate repairs, servicing, and preventive maintenance of office equipment.
- Conduct periodic inventory and asset verification.

Procurement & Vendor Management




- Manage procurement of office supplies and administrative requirements.
- Obtain quotations and coordinate with approved vendors.
- Monitor vendor performance and service quality.
- Verify invoices and coordinate with the Finance team for timely payments.

Documentation & Compliance
- Maintain physical and electronic records of administrative documents.
- Ensure statutory registrations, agreements, and licenses remain updated.
- Support internal and external audits by providing required documentation.
- Ensure compliance with organizational policies and statutory requirements.

Employee Support
- Coordinate employee onboarding logistics and workstation readiness.
- Manage attendance systems and administrative employee records.
- Support travel arrangements, accommodation, and logistics.
- Coordinate office events, meetings, and employee engagement activities.

Financial Administration
- Maintain petty cash records and a

📌 Office Manager (Jalandhar)
🏢 Khalsa Aid India
📍 Jalandhar