Job Description: Assistant Manager- Event Planning

Reporting To: Manager / Director Events

The Assistant Manager Event Planning will be responsible for conceptualising, planning, and coordinating institutional, academic, cultural events . The role involves end-to-end planning from ideation and budgeting to execution and post-event evaluation — ensuring alignment with the University’s brand, academic objectives, and operational excellence standards.

Key Responsibilities:

Event Conceptualization & Planning

1. Collaborate with internal stakeholders to understand event objectives, target audience, and desired outcomes.

2. Assist in creating event concepts, themes, and detailed event proposals.

3. Develop comprehensive event plans, timelines, and work-back schedules.

4. Ensure plans align with institutional branding, communication guidelines, and compliance requirements.

Budgeting & Resource Allocation

5. Assist in preparing event budgets, tracking costs, and ensuring cost efficiency.

6. Liaise with finance teams for approvals and vendor payments.

7.



Identify cost-optimisation opportunities without compromising quality.

Documentation & Compliance

8. Maintain detailed event documentation including plans, approvals, contracts, and post event reports.

9. Ensure all legal, safety, and compliance protocols are followed for events.

Event Execution Support

10. Support Senior Manager in on-ground execution, stage management, guest coordination, and troubleshooting.

11. Ensure all event elements are in place as per approved layouts, technical requirements, and program flow.

Post-Event Analysis & Reporting

12. Prepare post-event reports with analysis on budget adherence, execution efficiency, and improvement areas.

13. Maintain an event database for reference and best practices.

Skills & Competencies :

• Event Planning & Coordination Skills – Ability to manage multiple events simultaneously with precision.

• Communication Skills – Robust written and verbal

📌 Assistant Manager Event Planning (Pune)
🏢 Ethiqual Global
📍 Pune