We are looking for an experienced and highly dependable Executive Assistant to work directly with the Senior Management.
This is not a routine secretarial role. The Executive Assistant will act as an extension of the Senior Management office and will be responsible for ensuring that instructions are communicated, commitments are recorded, follow-ups are completed and pending matters are driven to closure.
Key responsibilities include:
- Maintain a comprehensive daily task, delegation and follow-up tracker.
- Communicate assignments to employees and stakeholders on behalf of the Senior Management.
- Obtain transparent commitments regarding completion dates and timelines.
- Follow up consistently until every assigned task is completed.
- Escalate delays, unresolved matters and important issues appropriately.
- Manage the senior management's calendar, meetings, appointments, reminders and travel arrangements.
- Prepare meeting agendas, minutes, action points and follow-up summaries.
- Monitor emails and correspondence requiring the senior management attention.
- Draft professional emails, letters, messages and internal communications.
- Coordinate with senior management, employees, vendors, clients and external stakeholders.
- Conduct online research and prepare structured summaries and reports.
- Prepare and maintain Excel trackers, presentations and management information.
- Handle confidential documents and sensitive information with complete discretion.
- Coordinate selected personal assignments such as reservations, appointments, purchases, travel and other administrative requirements.
- Anticipate requirements and resolve routine matters without repeated intervention.
- Gradually take ownership of the senior management administrative and coordination workload.
Preferred Candidate Profile
- Minimum 5 years of experience as an Executive Assistant, Personal Assistant or Secretary to a Promoter, Managing Director, CEO or senior business leader.