Oval Immigration Services Ltd. is a CICC-regulated Canadian immigration consultancy located in Lethbridge, Alberta, Canada. We are seeking a highly organized and detail-oriented Client File Management Specialist to provide administrative and documentation support to our Canadian immigration practice.

The successful candidate will be responsible for organizing client files, collecting and reviewing documents, maintaining accurate records, monitoring deadlines and communicating with clients.

In addition to client file management, the successful candidate will also assist with creating and managing daily social media content for the company.

Key Responsibilities

Client File Management
- Create, organize and maintain electronic client files.
- Collect documents and information from clients.
- Review submitted documents for completeness, clarity and consistency.
- Prepare document checklists and follow up on missing information.
- Rename, classify, merge and organize PDF documents.
- Enter client information accurately into immigration forms, templates and internal systems.




- Draft routine emails, letters and client follow-up messages.
- Maintain file notes, task lists and application timelines.
- Monitor deadlines and provide timely reminders.
- Coordinate with clients through email, telephone and messaging platforms.
- Assist with the administrative preparation of immigration applications under the supervision of the RCIC.
- Maintain complete confidentiality of all client and business information.
- Perform other related administrative duties as assigned.

Social Media Support
- Create engaging daily social media posts for Facebook, Instagram, TikTok and LinkedIn.
- Design graphics using Canva or similar software.
- Edit short videos and reels for social media.
- Write captions and hashtags for immigration-related content.
- Research current Canadian immigration news, policies and updates for content ideas.
- Schedule and publish social media posts.
- Assist in mai

📌 Client File Management Specialist – Immigration Services (India)
🏢 OVAL IMMIGRATION SERVICES
📍 India