Executive Assistant to the COO

Location:
Bangalore

Department:
COO's Office

About Zolo

Zolo is one of India's leading managed accommodation and hospitality companies, operating across Coliving, Hotels, and Vacation stays. Trusted by over 100,000 customers, we are building a technology-enabled living ecosystem that delivers exceptional customer experiences.

As we continue to grow, we are looking for an Executive Assistant to the COO who can bring structure, execution excellence, and accountability to the COO's Office.

Role Overview

This is not a traditional administrative role. You will serve as the COO's execution partner, ensuring that leadership discussions translate into action, commitments are tracked, stakeholders remain aligned, and strategic priorities move forward without delays.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working with senior leadership in a fast-paced workplace.

Key Responsibilities

Executive Office Management
- Manage the COO's calendar based on business priorities.




- Coordinate meetings with internal and external stakeholders.
- Schedule follow-ups and ensure effective time management.
- Prepare meeting agendas and required documents.

Action & Commitment Tracking
- Maintain a centralized tracker of all action items from meetings.
- Assign owners, timelines, and expected outcomes.
- Follow up regularly until completion.
- Escalate delays and identify execution risks.
- Ensure critical commitments never fall through the cracks.

Meeting Management
- Capture meeting minutes, decisions, and action points.
- Share MOMs with stakeholders.
- Monitor progress between meetings.
- Review pending actions before every leadership discussion.

Stakeholder Coordination
- Work closely with business leaders across Operations, Sales, Finance, HR, Marketing, Technology, Hotels, and other functions.
- Coordinate cross-functional initiatives.
- Drive timely updates and ensure accountability across teams.
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