Position: Executive Assistant to Managing Director (EA to MD) Back Office Executive

Department: Management / Corporate Office

Location: Mandi Gobindgarh, Punjab

Reporting To: Managing Director (MD)

Job Summary

We are looking for a well-organized, responsible, and professional Executive Assistant to the Managing Director to provide comprehensive back-office and administrative support. The role requires excellent coordination, communication, documentation, follow-up, and MIS skills. The candidate will act as a key coordination point between the MD, internal departments, customers, vendors, and other stakeholders.

Key Responsibilities

- Manage the MD's daily schedule, meetings, appointments, and follow-up activities.
- Prepare and maintain MIS reports, presentations, statements, and management reports.
- Coordinate with various departments such as HR, Finance, Production, Sales, Purchase, Stores, Maintenance, and Administration.
- Track important instructions given by the MD and ensure timely follow-up and closure with concerned departments.
- Prepare meeting agendas, MOMs, action points, and maintain follow-up records.
- Handle official correspondence, emails, letters, and other confidential documents.
- Collect, compile, and analyze data from different departments for management review and decision-making.
- Maintain proper records of important documents,



reports, approvals, and management communications.
- Coordinate with customers, suppliers, consultants, and other external parties as required.
- Assist the MD in special projects, business assignments, and management initiatives.
- Ensure confidentiality of sensitive company and management information.
- Perform other administrative and coordination responsibilities assigned by the MD.

Required Skills
- Excellent MS Excel, MS Word and PowerPoint skills.
- Solid MIS preparation and data analysis capability.
- Excellent written and verbal communication skills.
- Good drafting skills for emails, letters, reports, and official communication.
- Strong coordination, follow-up, and organizational skills.
- Ability to handle confidential and sensitive information.
- Good analytical and problem-solving ability.
- Ability to manage multiple tasks and work under pressure.
- Professional personality with discretion, maturity, and accountability.

Qualification & Experience
- Graduate in any discipline; MBA/PGDM will be an added advantage.
- 2–6 years of experience as Executive Assistant, Management Executive, Back Office Executive, MIS Executive, or similar role.
- Experience in a manufacturing/engineering/industrial organization will be preferred.

📌 Walk-in || Executive Assistant To Managing Director (Fatehgarh Sahib)
🏢 Behari Lal Engineering
📍 Fatehgarh Sahib