Facility Executive - responsibilities

Office Operations

Manage daily administrative functions, including procurement of supplies, coordinating office services (like catering), and handling travel arrangements.

Record Management

Maintain accurate records, documents, and administrative databases.

Communication

Act as a point of contact between departments and handle external correspondence like emails and calls.

Scheduling

Schedule and coordinate meetings, appointments, and events, and prepare agendas.

Staff Support

Assist HR with administrative tasks, such as onboarding processes and payroll coordination.

Facility responsibilities

Maintenance And Upkeep

Oversee and coordinate the maintenance, cleanliness, and repair of the physical facility, including systems like HVAC and electrical.

Safety And Compliance

Ensure compliance with all health, safety, and environmental regulations. This includes implementing safety policies and managing pest control.

Vendor Management

Manage relationships with vendors and service providers for maintenance, security,



and other facility-related needs, and oversee their contracts.

Space Management

Plan and coordinate office relocations and manage space allocation and utilization.

Project Management

Manage facility projects, such as renovations or expansions, from planning to execution.

Management and planning

Budgeting

Develop and manage the budget for office and facility expenses.

Reporting

Monitor operations, track key metrics, and report on facility and administrative performance to senior management.

Policy Development

Develop and implement office policies and procedures.

Event Coordination

Organize internal events, meetings, and audits.

Technical and system management

Oversee the operation and maintenance of building systems such as electrical, plumbing, HVAC, and fire safety.

Develop and implement preventive and predictive maintenance programs to minimize downtime.

Manage and track repairs and mainte

📌 Facility Executive (Mumbai)
🏢 315Work Avenue
📍 Mumbai