Various diverse shopping centre projects & interiors/architectural projects
Working hours: Monday thru Saturday 10am to 6pm
Office located: Andheri west, Mumbai
Working style: Work from office
Role Name & Definition:
PROJECT CORDINATOR
✓ Reporting to the Head of Tenant Coordination, Senior Designer and working closely with founders at HO
✓ Following company processes
✓ Taking up responsibility
✓ Representing our company to the client,
✓ Meticulous, punctual,
✓ sincere, attention to details
✓ Presentable, well groomed, well mannered,
✓ Fluent spoken English
✓ Valuable written English communication
Qualifications
B.Arch, Interior Design Graduate
Experience
1-3 years’ work experience in design project coordination doing similar role in mall/retail/
hotel/commercial projects.
Kindly note this is not a design role but coordination & management role for the project.
Only candidates living in Mumbai should apply. Others can apply however as a company policy; housing is not provided.
Tasks and Activities for the role:
- Take hand over of the tenant from the leasing team post LOI
- Issuing Welcome Kit to the tenant
- Resolve queries by tenant/ their design team/client for the design
- Follow up with tenant/client on Design Docket
- Escalate any delays in obtaining Designs to Seniors/Leasing/sales Team
- Generate and circulate MIS of tenants fit outs /design progress to key stake holders
- Conduct weekly tele/video conference/in person meets with Leasing/sales Team/client
- Verify & check if tenant has issued Complete Design Dockets
- Follow up & obtain any missing drawings from the tenant.
- Issue tenant’s MEP drawings to Mall Engineering team and obtain MEP feedback/approval from mall chief engineer.
- Issue final MEP approval (as per above) to tenants
- Once Rave Design team issues feedback, convey the same to tenant.
- Obtain revised Design Docket from tenant in conformity to the feedback.
- Once Rave Design team issues design approval and then convey the same to tenant.
- Issue set of approved design to Client’s Fit-out Manager at Site.
- Working as company SPOC with client & other consultants
- Manage client relationship
- Interact with client & internal teams & outsourced consultants seamlessly.
- Attend any site meetings as required
- Taking minutes of meeting and circulate these, MIS, various reports
- Tracking & monitoring timelines FOR SITES IN MUMBAI or occasionally outside
- Being posted at site if within Mumbai as required
- Coordinating and managing site visits by tenant /their architect/ design team for the purpose of the fit out.
- Coordinating & managing joint measurements with tenant / his design team/contractor for the purpose of agreement.
- Resolving tenant’s queries w.r.t. the site/grey shell
- Coordinating with Client’s Project engineers to ensure completion of grey shell for the purpose of handover
- Coordinating with the tenant’s contractor & Clients Operations team for a kick off meeting at the start of fit out.
- Coordinating with tenant for board out of property and getting it executed before move-in
- Ensure that the fit out is in accordance with the approved design.
- Identifying and escalating any deviation from the approved design.
- Resolve any technical queries /issues during the course of fitout
- Coordinating with the Client’s Project/Engineering/Operations team for regular site inspections of each fit out as per the fit-out processes and generate reports of the same.
- Develop periodical MIS reports of the fit-outs for the management.
- Generate Fit Out Completion Report
- De-scoping activities coordination for any unit which becomes vacant.
- Get involved in miscellaneous works related to interiors technical aspects, CAD drawings,