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- Procurement Executive

Job Summary

We are looking for a detail-oriented Procurement Executive to manage the procurement of laboratory chemicals, reagents, consumables, glassware, equipment, and other laboratory requirements. The role involves vendor coordination, quotation comparison, purchase order processing, stock monitoring, and ensuring timely availability of materials while maintaining quality and compliance requirements.

Key Responsibilities

Procurement &

- Purchase

- Identify and procure laboratory chemicals, reagents, consumables, glassware, instruments, and other required materials.
- Collect and compare quotations from approved suppliers based on price, quality, specifications, lead time, and payment terms.
- Prepare and process Purchase Orders (POs) as per approved requirements.
- Follow up with vendors to ensure timely delivery of materials.
- Coordinate with laboratory and quality teams to understand material specifications and requirements.
- Ensure procurement is carried out within approved budgets and company policies.

Laboratory Chemical Procurement

- Procure chemicals based on required grade, purity, specification, pack size, and manufacturer requirements.
- Verify batch number, manufacturing date, expiry date, and Certificate of Analysis (COA) where applicable.
- Ensure chemicals are purchased from approved or reliable suppliers.
- Coordinate with the laboratory team regarding special or critical chemical requirements.
- Give priority to materials with limited shelf life and ensure proper documentation.

Vendor Management

- Develop and maintain a database of approved vendors and suppliers.
- Coordinate with vendors regarding quotations, availability, delivery schedules, payment terms, and documentation.
- Evaluate vendor performance based on quality, delivery, pricing, and service.




- Negotiate prices and commercial terms wherever applicable.
- Identify alternative suppliers to avoid procurement delays.

Inventory &

- Documentation

- Monitor laboratory material requirements and coordinate with the stores/laboratory team to avoid stock-outs.
- Maintain proper records of purchase requests, quotations, POs, invoices, delivery challans, and related documents.
- Track pending POs and outstanding deliveries.
- Coordinate with stores for material receipt and discrepancy resolution.
- Maintain procurement reports and supplier records.

Compliance &

- Quality

- Ensure procurement follows company procedures and laboratory quality requirements.
- Obtain and maintain required documents such as COA, SDS/MSDS, specifications, and compliance certificates where applicable.
- Ensure chemicals and materials meet the required specifications before purchase.
- Support laboratory audits and quality-system documentation when required.

Required Skills

- Good knowledge of laboratory chemicals, reagents, consumables, and glassware.
- Strong vendor communication and negotiation skills.
- Positive knowledge of MS Excel and procurement documentation.
- Ability to compare quotations and analyze commercial terms.
- Good follow-up and coordination skills.
- Strong attention to detail and documentation skills.
- Ability to manage multiple purchase requirements simultaneously.

Qualification

- B.Sc / M.Sc in Chemistry, B.Pharm, or related science discipline preferred.
- Candidates with procurement experience in laboratories, chemical industries, pharmaceutical, textile, food testing, or manufacturing industries will be preferred.

Experience

- 2–5 years of experience in procurement/purchase, preferably with laboratory chemicals and materials.
- Freshers with strong knowledge of laboratory chemicals and good communication skills may also be considered.

📌 Procurement Executive (Coimbatore)
🏢 Analytical Technology Laboratory
📍 Coimbatore