Office Manager & Executive Assistant

Location: Mapusa, Goa

Employment: Full time

Experience: 2–5 years preferred

We are looking for a responsible, organised and dependable professional to manage the day-to-day functioning of our office while also providing executive assistance to the two Directors.

The role would suit someone who is proactive, trustworthy and comfortable handling a mix of office administration, basic HR responsibilities and executive coordination.

Key Responsibilities

- Manage the smooth day-to-day functioning and administration of the office.
- Provide executive assistance and coordination support to the two Directors.
- Manage schedules, meetings, appointments, correspondence and follow-ups as required.
- Coordinate internally with employees and externally with vendors, consultants and other stakeholders.
- Handle basic HR functions including attendance, leave records, employee documentation, onboarding and general staff coordination.
- Maintain office records, files, documentation and confidential information in an organised manner.
- Coordinate office supplies, vendors,



maintenance and other administrative requirements.
- Assist the Directors in tracking important tasks, meetings and follow-ups.
- Support recruitment coordination, including scheduling interviews and maintaining candidate records.
- Undertake other administrative and coordination responsibilities that may arise from time to time.

Candidate Profile

- Preferably 2–5 years of relevant experience in office administration, executive assistance, HR coordination or a similar role.
- Good communication and interpersonal skills.
- Comfortable with MS Office, email, documentation and basic digital tools.
- Well-organised with the ability to manage multiple responsibilities and follow through on tasks.
- Honest, hardworking, punctual and dependable.
- High level of discretion and confidentiality is essential, given the direct interaction with the Directors.
- Proactive attitude and willingness to take ownership of responsibilities.

Work Location: Mapusa, Goa

Job Type: Full-time, office-based

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