We are looking for a HR Executive responsible for managing the complete employee lifecycle, including manpower identification, recruitment and hiring, onboarding, HR operations, payroll coordination, employee engagement, and exit formalities. The ideal candidate should be organized, proactive, process-oriented, and capable of managing multiple HR activities in a fast-paced organization.

Key Responsibilities

- Manpower Identification & Workforce Planning
- Coordinate with department heads to identify current and upcoming manpower requirements.
- Understand job requirements, skills, experience, and competency requirements for open positions.
- Prepare and update Job Descriptions (JDs) in coordination with functional managers.
- Maintain a manpower requirement tracker and recruitment plan.
- Support management in identifying critical and priority hiring requirements.

2. Recruitment & Hiring
- Manage the end-to-end recruitment process from sourcing to joining.
- Source candidates through job portals, LinkedIn, employee referrals, recruitment agencies, social media, and other channels.
- Screen resumes and conduct initial HR discussions/interviews.
- Shortlist candidates based on job requirements and organizational fit.
- Coordinate technical, functional, and management interviews.
- Maintain candidate databases and recruitment trackers.
- Negotiate compensation and coordinate offer release within approved budgets.
- Follow up with selected candidates to ensure smooth joining.
- Maintain recruitment MIS covering open positions, candidates in process, selections, offers, and joining.
- Build and maintain a talent pipeline for recurring and critical positions.
- Ensure timely closure of vacancies as per defined recruitment timelines.

3.

Employee

Onboarding
- Manage end-to-end joining and onboarding processes.
- Collect and verify employee documents.




- Prepare and coordinate offer letters, appointment letters, and joining documentation.
- Complete employee background verification wherever applicable.
- Coordinate induction and orientation programs.
- Create employee records in HRMS and maintain employee files.
- Ensure all joining formalities are completed within defined timelines.

4. HR Operations
- Maintain employee master data, attendance, leave, and other HR records.
- Handle day-to-day employee queries related to HR policies, attendance, leave, payroll, and documentation.
- Monitor attendance, late coming, leave, and absence records.
- Support implementation and communication of HR policies and processes.
- Coordinate with various departments for employee-related requirements.
- Maintain HR trackers and prepare regular HR MIS.

5. Payroll & Compensation Coordination
- Coordinate monthly payroll processing and provide accurate payroll inputs.
- Verify attendance, leave, incentives, deductions, reimbursements, and other salary-related data.
- Coordinate with Accounts/Finance for monthly salary processing.
- Identify and resolve payroll discrepancies.
- Maintain payroll-related employee records.
- Support statutory compliance activities such as PF, ESIC, TDS, and other applicable compliances.

6. Employee Engagement & Grievance Handling
- Act as the first point of contact for routine employee HR queries.
- Support employee engagement activities and internal communication.




- Assist in resolving employee concerns and workplace issues.
- Support performance management and confirmation processes.
- Maintain employee satisfaction and engagement records.

7. Employee Exit & Full & Final Settlement
- Manage resignation and complete exit formalities.
- Coordinate exit interviews and documentation.
- Coordinate clearance from HR, Finance, IT, Administration, and other departments.
- Provide necessary inputs for Full & Final Settlement.
- Coordinate issuance of relieving and experience letters.
- Update employee records and maintain proper exit documentation.
- Track and report employee attrition.

8. HR Documentation & MIS
- Maintain confidential employee personnel files and HR documentation.
- Prepare reports on:
- Headcount
- Recruitment
- Attrition
- Attendance
- Leave
- Payroll
- Joining & Exit
- Open Positions
- Ensure accuracy and confidentiality of employee information.
- Maintain proper documentation as per company policies and statutory requirements.

Required Skills
- Solid knowledge of Recruitment & Talent Acquisition and HR Operations.
- Hands-on experience in Manpower Planning, Hiring, Onboarding, Payroll Coordination, and Exit Management.
- Good knowledge of sourcing and candidate screening techniques.
- Strong communication and interview coordination skills.
- Good understanding of attendance, leave, payroll, and HR processes.
- Basic knowledge of HR statutory compliance.
- Proficiency in MS Excel/Google Sheets and HRMS.
- Strong documentation and organizational skills.
- Ability to handle confidential information.
- Good employee relationship and problem-solving skills.

Educational Qualification
- Graduate in HR, Business Administration, Management, or a related field.
- MBA/PGDM in HR will be an added advantage.

📌 Human Resources Executive (Noida)
🏢 Makerspace Masters
📍 Noida