GeM Tender Executive – Security Surveillance Company

Department: Tender

Employment Type: Full time

Location: Head Office / As Assigned

Experience: 4-6 Years preferred

Job Summary The GeM Tender Executive will be responsible for identifying, analyzing, preparing, submitting, and monitoring government tenders through the Government e-Marketplace (GeM) and other e-procurement portals. The candidate will handle tender documentation, compliance, coordination with internal departments, bid submission, and post-submission follow-up for security surveillance products and services.

Key Responsibilities

- Search, identify, and monitor relevant tenders on the GeM Portal, CPP Portal, State e-procurement portals, PSU portals, and other government tender platforms.
- Study tender documents, including eligibility criteria, technical specifications, BOQ, commercial terms, EMD, security deposit, and other requirements.
- Evaluate tender eligibility and prepare tender participation summaries for management approval.
- Prepare and compile complete tender documents within stipulated deadlines.
- Prepare technical bids, commercial bids, compliance sheets, declarations, undertakings, and other supporting documents.
- Ensure all tender documents are accurate, complete, properly signed, stamped, and submitted as per tender requirements.
- Coordinate with Sales, Technical, Purchase, Accounts, Legal, and Management teams for required information and documents.
- Coordinate with OEMs, distributors, and principals for authorization letters, datasheets, certificates, technical compliance, and other tender-related documents.
- Prepare and upload bids on GeM and other e-procurement portals.
- Ensure timely submission of bids, EMD/BG, tender fees, and other financial requirements wherever applicable.




- Maintain a tender calendar and ensure that no important tender deadline is missed.
- Monitor tender corrigendums, amendments, pre-bid meetings, clarifications, and extensions.
- Prepare and submit pre-bid queries and coordinate with the concerned departments for clarification.
- Track tender results, technical qualification, financial bid opening, L1 status, and order/work order issuance.
- Maintain proper records of submitted tenders, tender documents, results, purchase orders, work orders, and related correspondence.
- Prepare MIS and periodic reports on tender participation, submission status, results, and order conversion.
- Maintain an updated database of government departments, PSUs, customers, OEMs, and tender-related documents.
- Ensure confidentiality and proper handling of company and tender-related information.
- Follow up with concerned departments and customers regarding tender status, clarifications, orders, and documentation.
- Perform any other tender-related responsibilities assigned by the management.

Required Skills & Competencies
- Good knowledge of GeM Portal and government e-procurement processes.
- Strong understanding of tender documentation and government procurement procedures.
- Excellent knowledge of MS Excel, MS Word, PDF, and email communication.
- Strong documentation and drafting skills.
- Good analytical and problem-solving abilities.
- Excellent attention to detail and accuracy.
- Ability to manage multiple tenders simultaneously and work under strict deadlines.
- Good communication and coordination skills.
- Basic knowledge of security surveillance products such as CCTV, NVR/DVR, Access Control, Biometric Systems, Fire Alarm Systems, Burglar Alarm Systems, and related ELV products will be an added advantage.
- Ability to understand technical specifications and prepare compliance statements.

Pay: ₹20,000.00 - ₹22,000.00 per hour

Work Location: In person

📌 GEM TENDER (Kolkata)
🏢 Chandrani Compliments u0026 Export
📍 Kolkata