Executive Assistant to the Founder & CEO

Location: Bangalore

Company: Atlas Systems

Reports to: Founder & CEO

About Atlas Systems

Atlas Systems is a global technology company delivering AI-powered risk management and healthcare data solutions to Fortune 100 and enterprise clients. Our flagship platforms—including ComplyScore (Third-Party Risk Management) and PRIME (Provider Data & Performance solutions)—serve clients across the US, India, and Asia Pacific.

We are entering our next phase of global growth, product innovation, and strategic expansion.

Role Overview

We are seeking a highly strategic, detail-oriented, and proactive Executive Assistant to serve as a trusted partner to the Founder & CEO.

This is not a traditional administrative role. This position requires someone who can operate with discretion, anticipate needs, manage executive operations, coordinate cross-functional priorities, and ensure seamless execution of high-impact initiatives across geographies.

The ideal candidate thrives in a fast-paced, growth-oriented environment and can balance strategic thinking with flawless execution.

Please click on the link below to apply for this position https://atlas.bamboohr.com/careers/517

Key Responsibilities

- Executive Operations & Calendar Management

- Own and optimize the CEO’s calendar across multiple time zones (US, India, APAC)
- Prioritize meetings aligned to strategic objectives
- Prepare agendas, pre-reads, and briefing notes
- Ensure disciplined follow-up and action tracking

2. Strategic Initiative Support
- Support quarterly and annual planning cycles
- Track CEO-level goals and cross-functional initiatives
- Assist in preparation of board decks, investor materials, and executive presentations
- Monitor progress on key revenue, product, and expansion initiatives

3. Communication & Stakeholder Management




- Draft executive-level communications (internal announcements, partner outreach, investor updates)
- Coordinate with senior leaders across Sales, Product, Delivery, and Finance
- Serve as liaison between CEO and leadership team
- Maintain confidentiality with sensitive corporate matters

4. Travel & Event Coordination
- Manage domestic and international travel logistics
- Coordinate executive participation in conferences, summits, and client events
- Prepare briefing materials for strategic meetings

5. Process Optimization
- Identify inefficiencies in executive workflows and improve them
- Establish systems for document management and meeting cadence
- Support automation using AI tools and digital workflows

Ideal Candidate Profile

- 5–10+ years supporting C-suite executives, preferably in a tech or product company
- Strong business acumen and ability to understand financial, product, and strategic discussions
- Exceptional written and verbal communication skills
- High discretion and emotional intelligence
- Strong organizational and project management skills
- Comfortable working across US and India time zones
- Proficiency in Microsoft 365, Google Workspace, PowerPoint, Excel, and contemporary AI productivity tools

What Success Looks Like (First 6 Months)
- CEO calendar aligned 100% to strategic priorities
- Clean action tracking and accountability system in place
- Board and quarterly decks prepared seamlessly
- Proactive anticipation of executive needs
- Measurable increase in CEO bandwidth for strategy, clients, and growth

Personal Attributes

- Calm under pressure
- Structured thinker
- Bias toward action
- Extremely detail-oriented
- Operates with ownership and accountability
- High integrity

Why Join Atlas

- Work directly with a founder building global impact
- Exposure to strategy, AI innovation, and enterprise clients
- Opportunity to grow into Chief of Staff or strategic leadership role
- High visibility and influence

📌 Executive Assistant to the Founder & CEO (Karnataka)
🏢 Atlas Systems
📍 Karnataka