Company Description TEAM RUSTIC Private Limited is a creative event agency that specializes in designing and delivering distinctive, high-impact experiences. The team is known for embracing unconventional ideas and avant-garde concepts to transform both intimate gatherings and large-scale celebrations. By combining cutting-edge design with innovative event planning, TEAM RUSTIC continuously pushes the boundaries of the event industry.

Prospective team members join a close-knit, passionate group that values originality, collaboration, and crafting unforgettable moments for clients.

Are you sharp, agile and someone who naturally stays three steps ahead?

We’re looking for an Executive Assistant to the Managing Director who brings more than administrative expertise — someone with strong business acumen, commercial awareness and the ability to understand the bigger picture in the fast-paced world of Events & Experiences.

Location: Navi Mumbai

Experience: 5+ Years

Industry: Events / Experiential / Corporate Events

What You’ll Be Responsible For

- Manage the MD’s calendar, meetings and priorities
- Coordinate business travel, itineraries and logistics
- Liaise with clients, senior stakeholders, internal teams and vendors
- Drive follow-ups, MOMs, action points and timelines
- Support the MD with events, client meetings and special projects
- Prepare presentations, reports and business documents
- Anticipate requirements and ensure timely flow of information and communication




- Handle confidential and sensitive information with complete discretion
- Act as a strong coordination bridge between the MD and various teams

What We’re Looking For

· 5+ years of experience as an Executive Assistant / Personal Assistant / Executive Coordinator

· Robust business acumen with the ability to understand priorities, commercial context and business impact

· Sharp, analytical and quick-thinking — someone who connects the dots and anticipates what’s next

· Excellent communication, coordination and stakeholder management skills

· AI-driven mindset comfortable using AI tools to research, analyse, organize, automate and work smarter

· Strong command of MS Office and familiarity with Canva

· Proactive, solution-oriented and comfortable working in a high-pressure, fast-moving environment

· Strong attention to detail with a high level of ownership and follow-through

· Professional maturity, discretion and the ability to work confidently with senior stakeholders

Why This Role?

This is not just a calendar-management role.

In the world of events, priorities can change in minutes. We’re looking for someone who can think on their feet, understand the business, anticipate challenges, connect the dots and make things happen.

If you’re someone who doesn’t wait to be told what needs to be done you see it, solve it and get it done, we’d love to hear from you!

If you’re sharp, business-minded and AI-driven, this could be your next opportunity. DM us or share your CV @[email protected]

📌 Executive Assistant to Managing Director (Navi Mumbai)
🏢 Team Rustic Private
📍 Navi Mumbai