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Position Overview:

CYC Group is seeking a energetic and highly organized Event Operations Executive to join our team in Kolkata. The successful candidate will play a crucial role in planning,

coordinating, and executing a variety of events, ensuring each one is delivered to the highest standard. This role requires a detail-oriented professional with excellent communication skills, a knack for problem-solving, and the ability to manage multiple projects simultaneously.

Key Responsibilities:

1.

Event

Planning and Coordination:

o Assist in the conceptualization and planning of events, including corporate events, conferences, exhibitions, and social functions.

o Coordinate with clients to understand their requirements and provide tailored event solutions.

o Develop detailed event plans, timelines, and checklists to ensure all aspects of the event are covered.

2.

Vendor

Management:

o Identify and liaise with vendors, suppliers, and contractors to secure necessary services and materials.

o Negotiate contracts and manage relationships to ensure cost-effective and high-quality service delivery.

o Oversee vendor performance and resolve any issues that arise.

3.

Logistics

Management:

o Manage the logistical aspects of events, including venue selection, setup, and breakdown.

o Coordinate transportation, accommodation, and catering arrangements.

o Ensure all equipment and materials are in place and functioning as needed.

4. On-site Event Management:

o Oversee the execution of events on the day, ensuring everything runs smoothly and addressing any issues promptly.

o Manage event staff and volunteers,



providing direction and support as needed.

o Ensure compliance with health and safety regulations.

5.

Budget

Management:

o Assist in the development and management of event budgets.

o Track expenses and ensure events are delivered within budget.

o Provide regular financial reports and updates to management.

6. Post-Event Activities:

o Conduct post-event evaluations to assess success and areas for improvement.

o Gather and analyze feedback from clients, attendees, and stakeholders.

o Prepare detailed reports on event outcomes and performance metrics.

7. Marketing and Promotion:

o Support the marketing team in promoting events through various channels.

o Assist in the creation of promotional materials and content.

o Manage event registration and attendee engagement.

Qualifications:

- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
- Minimum of 2-3 years of experience in event planning and operations.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work under pressure and meet tight deadlines.
- Flexibility to work irregular hours, including evenings and weekends, as required.
- A proactive and solution-oriented approach to problem-solving.

Benefits:

- Competitive salary and performance-based bonuses.
- Opportunity to work with a dynamic and creative team.
- Professional development and career growth opportunities.
- Exposure to a diverse range of events and industries.

📌 Event Operations Executive (Kolkata)
🏢 RECEX
📍 Kolkata