Job title

Chief of Staff

Location

Remote, India

Terms

Part time - 5-8 hours/weekly for an initial period of three months

Chief of Staff

About the Role The Chief of Staff will work closely with the CEO to provide day-to-day administrative, organisational, and coordination support across the company. The role will help the CEO and leadership team stay organised, ensure information and documentation are maintained properly, and improve visibility and communication across ongoing company activities.

The Chief of Staff will act as a central coordination point for calendars, meetings, internal communications, documentation, task follow-ups, and administrative workflows, helping the leadership team operate efficiently as the company grows.

Responsibilities

- Provide day-to-day administrative and organisational support to the CEO, helping manage priorities, schedules, meetings, and follow-ups.
- Manage and maintain the CEO’s/team's calendar, including scheduling internal and external meetings, coordinating availability, and ensuring key meetings and commitments are properly organised.
- Coordinate team meetings, All Hands, leadership meetings, and other recurring company meetings, including agendas, scheduling, follow-ups, and action-item tracking.
- Maintain organised company documentation, shared drives, spreadsheets, contact databases,



presentations, and other key records, ensuring information remains current and easy to access.
- Maintain a central task and follow-up system to track requests, commitments, deadlines, and outstanding actions across the leadership team.
- Coordinate with team members to collect updates, maintain visibility on ongoing activities, and ensure relevant information reaches the CEO and leadership team in a timely manner
- Help establish and maintain simple, efficient administrative systems and workflows as the company grows, identifying opportunities to reduce duplication and improve organisation.

The Chief of Staff will help ensure that the CEO and leadership team have:

- Well-organised calendars, meetings, and schedules.
- Set up a dedicated system to improve efficiency of the workflow.
- Clear visibility of pending tasks, commitments, and follow-ups.
- Well-maintained company documentation and information.
- Consistent internal communication and meeting cadence.
- Efficient administrative systems and workflows.
- Timely coordination and follow-through across the organisation.

To Apply, please send your cover letter, updated CV and 3 recent references to:

[email protected]

Position open until September 15 2026.

📌 Chief of Staff (India)
🏢 SuperBiochar
📍 India