Bookkeeping & Financial Administration

- Manage day-to-day property accounting in Buildium, including rent posting, expense tracking, and monthly reconciliations
- Prepare monthly owner reports summarizing rent collections, delinquencies, expenses, and open items
- Track CAM, insurance, and property tax obligations by tenant; support annual reconciliations
- Process vendor invoices and coordinate with ownership on approvals
- Real bookkeeping understanding and experience, not just using property management software
- Underwrite/project cashflow for new investments

Rent Collection & Tenant Communication

- Monitor rent collections via Buildium; follow up with delinquent tenants by email and phone
- Serve as the primary day-to-day point of contact for tenant inquiries, maintenance requests, and lease questions
- Maintain a professional and responsive communication standard with all tenants
- American Commercial Real Estate Experience (not residential)

Maintenance Coordination & Vendor Management

- Receive, log, and route maintenance requests; coordinate scheduling with vendors and tenants
- Request and compare bids from contractors for repairs, capital improvements, and unit turnovers




- Track open work orders through to completion; ensure quality and timeliness
- Maintain an approved vendor list and build relationships with reliable local contractors

Leasing Support

- Schedule property tours with brokers and prospective tenants for vacant and soon-to-be-vacant spaces
- Ability to understand and make minor edits to commercial leases
- Prepare and edit lease documents using Burnt Cedar standard templates; coordinate execution with ownership and tenants
- Maintain a leasing pipeline tracker prospect status, tour history, and LOI/lease stage
- Assist with move-in/move-out coordination and tenant onboarding

Systems & Backend Operations

- Own day-to-day administration of Buildium tenant records, lease terms, documents, and reporting
- Maintain organized digital filing for all leases, amendments, estoppels, vendor contracts, and permits
- Support implementation of recent processes and tools as the portfolio grows

Acquisitions Support

- Assist in analyzing new property acquisitions pulling comps, organizing due diligence materials, and building basic financial summaries
- Support preparation of investment memos, lender packages, and deal presentations.

📌 Property Management Administrator (India)
🏢 Prokizen Global
📍 India