Job Summary

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate will manage schedules, coordinate travel, handle correspondence, organize meetings, and assist with day-to-day tasks while maintaining confidentiality and professionalism.

Responsibilities

CEO’s Personal & Administrative Support

Manage the CEO’s calendar, appointments, meetings and daily schedule.
Receive and screen calls, messages and routine correspondence.
Organise and coordinate meetings, including conference rooms, lunches and dinners.
Maintain key files, records, documents and confidential information.
Prepare and maintain reports, trackers and databases as required by the CEO.
Handle CEO-related expenses, cash expense vouchers and credit card statements with supporting documents.
Prepare reports, presentations, and meeting materials.
Organize meetings, take minutes, and follow up on action items.
Coordinate with vendors, service providers, and other stakeholders.




Monitor expenses and prepare expense reports.

Travel & International Coordination

Plan and coordinate domestic and international travel, including flights, rail, hotels and ground transportation.
Prepare and maintain the CEO’s travel itinerary in Excel.
Coordinate passport and visa applications, including USA, UK, and other countries.
Arrange forex/currency requirements for international travel.
Maintain and monitor airline and hotel loyalty points/miles and follow up for missing credits.
Assist the CEO in organising and attending conferences, exhibitions, seminars and business events.

CEO’s Vehicle & Driver Management

Manage car insurance, servicing, repairs and maintenance.
Monitor car fuel expenses and usage.
Coordinate and manage the driver’s schedule/roster.
Ensure timely renewal of vehicle-related documents and insurance.

CEO’s Household & Personal Coordination

Coordinate matters relating to house insurance an

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