This role is for one of Weekday’s clients

Min Experience: 5+ years

We are looking for a highly capable and trusted Executive Assistant to the Founder & CEO to provide high-level administrative, operational and strategic support. The role covers calendar and travel management, meeting preparation, project coordination, event planning and information organization, ensuring the CEO's time and energy are used efficiently. The ideal candidate is proactive, highly organized, detail-oriented and comfortable working in a quick-paced, high-responsibility environment with strict confidentiality.

Employment Type: Full-Time | Location: Hyderabad – On-site | Level: Leadership Support

Requirements

Key Responsibilities

1. Calendar, Daily Flow & Priority Management
- Manage the CEO's calendar and ensure smooth flow of the day
- Prioritize meetings, calls and work blocks based on importance
- Act as a gatekeeper by filtering requests and controlling schedule flow
- Avoid scheduling conflicts and ensure efficient time utilization
- Plan the day considering workload, travel,



meetings and recovery time
- Adjust plans dynamically based on changing priorities

2. Travel, Meetings & Logistics Coordination
- Plan and coordinate travel arrangements, itineraries and schedules
- Schedule internal and external meetings and prepare required documents
- Prepare agendas, notes and briefing materials before meetings
- Record key discussion points and track follow-ups
- Handle last-minute changes and urgent scheduling needs
- Coordinate logistics for office meetings, external visits and leadership discussions

3. Strategic, Project & Execution Tracking
- Track key initiatives and ensure timely execution across teams
- Maintain dashboards, trackers and status reports for the CEO
- Follow up with leadership, engineering, product and operations teams
- Monitor timelines and ensure commitments are completed
- Support planning, reviews and decision-making processes

4. Founder's Office & Cross-Func

📌 Executive Assistant to Founder (Hyderabad)
🏢 Weekday AI
📍 Hyderabad