Position: Executive Assistant - MD

Location: Adalaj, Chandkheda, Ahmedabad

Executive Summary

Key Responsibilities

1. AI-Driven Productivity
- Utilize AI tools (such as ChatGPT, Claude, or Gemini) to draft high-quality correspondence, summarize lengthy documents, and brainstorm business ideas.
- Implement AI workflows to automate routine scheduling, data entry, and administrative tasks.
- Stay updated on emerging AI technologies to recommend tools that improve executive efficiency.

2. Advanced Reporting & Data Management
- Prepare, format, and maintain regular business reports (daily, weekly, or monthly) tracking key performance indicators (KPIs).
- Translate raw data into clean, professional presentations and visual dashboards for executive review.
- Ensure all departmental reporting is submitted on time and audited for accuracy.

3. Strategic Calendar & Workflow Management
- Manage complex calendars, proactively resolving scheduling conflicts and prioritizing high-value meetings.
- Act as the primary liaison between the executive and internal/external stakeholders.




- Handle travel logistics, expense management, and specialized project coordination.

4. Documentation & Communication
- Transcribe meeting minutes and ensure all action items are documented, assigned, and followed up on.
- Maintain a highly organized digital filing system for sensitive and confidential documents.

Required Skills & Qualifications
- AI Literacy: Hands-on experience using Large Language Models (LLMs) for qualified writing, research, and task automation.
- Reporting Skills: Proficiency in Excel or Google Sheets (formulas, pivot tables, and charts) to create structured reports.
- Technical Savvy: High comfort level with project management software (Asana, Trello, or Slack) and ERP/CRM tools.
- Communication: Exceptional written and verbal communication; ability to mirror the executive’s professional tone.
- Discretion: Absolute integrity when handling confidential business data and

📌 Executive Assistant to Managing Director/chairman (Chandkheda)
🏢 Swarrnim Startup and Innovation University
📍 Chandkheda