Role Overview

We are looking for a highly professional, organized, and proactive Secretary to support the CFO and Managing Director in managing daily executive operations, scheduling, communication, travel coordination, documentation, and stakeholder management.

The ideal candidate should possess excellent coordination skills, robust business communication abilities, confidentiality, attention to detail, and the ability to handle multiple priorities in a fast-paced corporate environment.

Key Responsibilities Executive Coordination Calendar Management
- Manage and maintain the calendars, appointments, meetings, and travel schedules of the CFO and MD.
- Coordinate internal and external meetings, leadership reviews, investor meetings, board discussions, and business appointments.
- Prioritize and schedule meetings based on business urgency and stakeholder availability.
- Ensure timely reminders, meeting preparedness, and agenda circulation.

Communication Correspondence
- Draft, review, and manage professional emails, letters, presentations, MOMs, and executive communication.




- Handle confidential correspondence and sensitive business information with high discretion.
- Act as a coordination point between leadership, internal departments, investors, consultants, auditors, and external stakeholders.

Travel Logistics Management
- Arrange domestic and international travel bookings, hotel accommodations, visas, transport, and itineraries.
- Manage travel-related documentation and expense coordination.
- Ensure smooth logistics for leadership visits, conferences, and business events.

Meeting Management Documentation
- Prepare meeting agendas, presentations, reports, and discussion notes.
- Record Minutes of Meetings (MOMs) and track action items for closure.
- Coordinate board meetings, leadership reviews, and strategic discussions.

Office Administrative Support
- Maintain executive records, files, confidential documents, and approvals systematically.
- Support docume

📌 Jr. Secretary To CFO (Mumbai)
🏢 Cleanmax Solar
📍 Mumbai