Role Overview

Our client is seeking a highly organized, proactive, and polished Executive Assistant to support the Managing Director. This role requires strong administrative expertise and communication skills to effectively coordinate with Japanese stakeholders and investors. The ideal candidate will be adaptable, detail-oriented, and comfortable working in a fast-paced environment with occasional extended hours.

Key Responsibilities
- Executive Support
- Manage and maintain the MDs calendar, including scheduling meetings, appointments, and events
- Prioritize and coordinate internal and external meetings
- Stakeholder Coordination
- Act as a key point of contact between the MD and Japanese investors/partners
- Facilitate communication in Japanese (spoken and written)
- Travel & Logistics
- Arrange domestic and international travel, including visas, itineraries, and accommodations
- Ensure seamless travel planning and execution
- Meeting & Event Management
- Organize meetings, conferences, and events
- Prepare agendas, take minutes, and follow up on action items




- Presentation & Documentation
- Create high-quality presentations and reports for internal and external stakeholders
- Maintain confidentiality of sensitive information
- Administrative Excellence
- Handle correspondence, emails, and documentation on behalf of the MD
- Ensure smooth day-to-day office coordination related to the MDs activities

Candidate Profile - Only female candidates need to apply
- Experience: 7 - 14 years as an Executive Assistant or in a similar role
- Language Skills:
- Robust English communication skills
- Core Competencies:
- Excellent organizational and time-management skills
- Strong interpersonal and communication abilities
- High level of professionalism and discretion
- Proficiency in MS Office (especially PowerPoint and Excel)
- Other Requirements:
- Work from office (including occasional late evenings)
- Ability to work in a dynamic, fast-paced environment
- Strong present

📌 Executive Assistant To Managing Director (New Delhi)
🏢 Callisto Search
📍 New Delhi