Job Description: ExIm – Documentation

Role Title: Executive / Senior Executive – ExIm (Documentation)

Function: Logistics & Warehousing – ExIm

Location: Dholera (with occasional port/CHA coordination)

Reporting To: Lead – Logistics & Warehousing (SPOC – L&T;) and functionally to Head – ExIm

Stakeholders: Procurement (MEP/CSA), Vendors, Freight Forwarders, CHAs, Finance & Accounts, Stores

Role Purpose

Own the documentation precision required for seamless export/import clearance—ensuring Right-First-Time BoE filing, duty optimization, and adherence to DGFT/Customs regulations for semiconductor tools, spares, chemicals, and construction materials.

Key Responsibilities

Pre-Documentation Setup
Create the Document Checklist per PO/Shipment (Commercial Invoice, Packing List, HS codes, COO, BL/AWB, Insurance, MSDS/COC, test certificates, catalogue/spec sheets, CE/UL).
Validate Incoterms, currency, and consignee/notify details; ensure consistency with PO/LC/contract.
HS Classification & Duty/Benefit Dossier
Coordinate HS code finalization with ExIm Planning, CHA,



and internal SMEs; compile classification notes and justifications.
Prepare duty benefit dossiers (EPCG, Project Import, FTWZ, end-use bonds, SVB packs), maintain approvals and license registers.
Customs Filing Enablement
Prepare e-SANCHIT document sets; ensure digital signatures, document indexing, and quality scans.
Provide CHA with accurate data for BoE filing; control UQC, valuation elements (freight/insurance/royalty/assists), currency conversions.
Error-Proofing & Compliance
Perform 3-way check (PO ↔ CI/PL ↔ Packing/BL) and valuation sanity checks.
Flag SCOMET/dual-use risks; maintain export control declarations and end-use certificates as applicable.
Banking & Trade Instruments
Support LC scrutiny and document presentation; coordinate certificate of origin issuance; maintain INCO terms alignment for payment triggers.
Liaise with Finance on duty payments (ICEGATE), PDD receipts, and reconciliation.
Rec

📌 Jr. EXIM Staff (Ahmedabad)
🏢 Larsen and Toubro
📍 Ahmedabad